Secretary

NAMCONSON PIPELINE CO. (NCSP) is a joint venture established in 2000, now under a business cooperation contract between Petrovietnam Gas Joint Stock Corporation (PV GAS), ZN Asia Ltd and Perenco. The purpose of the Joint Venture is to design, build, own and operate the central gas system of the Nam Con Son gas project for transporting and treating gas from offshore owners supplying the commercial gas to the Phu My Gas - Electricity - Fertilizer Center in Ba Ria - Vung Tau province.

We seek to fill in the position of SECRETARY for Vietnamese Male/Female, working in Ho Chi Minh City. Individuals with the qualified credentials and high degree of motivation are welcomed to apply.

The ideal candidate should be able to demonstrate the following attributes:

JOB PURPOSE:

To provide administrative and secretarial support to the NCSP management in HCMC in daily business activities and assist other NCSP team members in Ho Chi Minh Office when assigned.

KEY ROLES AND RESPONSIBILITIES:

- Provide all secretarial support to the NCSP management.

- Handle all incoming and outgoing correspondences.

- Assist in delivering materials/periodical reports to Partners timely.

- Handle administrative duties for NCSP Office in Ho Chi Minh city and ensure that other business administrative activities go smoothly (travel arrangements, logistics, partner visit).

- Maintain filing system in server and Documentum and other database timely and properly.

- Facilitate logistics arrangements for various meetings, especially Partners meetings and related events.

- Implement basic induction for new staff in Ho Chi Minh Office.

- Attend organizing events of the company when required.

- Perform other secretarial/admin duties when required.

COMPETENCIES:

1. Core competencies

- Strong planning skills

- Good communication skills

- Pleasant, careful, honest, dynamic

- Trustworthy, very well-organized and easy going

- Be able to prioritize work and deliver performance under high pressure environment

- Proactive in networking and team work development

- Good initiatives

2. Technical competencies

- Fluent in Business English both in writing and speaking – Advance level is preferable

- Fluent in business correspondence communication

- Proficiency in computer software: MS office: Word, Excel, PowerPoint, Outlook

- Good administrative, secretarial skills

CHALLENGES:

- High pressure work environment.

- HSE&S compliance and behavior.

OTHER RELEVANT INFORMATION:

- Has a basic understanding of the significant environmental impacts from NCSP Operations together with an appropriate knowledge of the environmental management system, policy and procedures.

QUALIFICATIONS AND EXPERIENCE:

- Educational background: University degree

- Other trainings: Secretarial, administrative skills

- Experience: Fresh graduation. Preferably at least 2 year working experience in a foreign company or joint venture company

IMPORTANT GUIDELINES FOR JOB APPLICATION :

You are kindly requested to use NCSP APPLICATION FORM. To get the form, please:

- Click "Apply now" button;

- Enter “NCSP FORM” to the Subject;

- Click “Submit” button;

The NCSP email system will automatically send you the Job Application form with clear guidelines.

Or you can contact the following addresses for NCSP APPLICATION FORM:

- Provincial Road 44, An Ngai Commune, Long Dien Dist., Ba Ria - Vung Tau Province.

- 7th Floor, PV Gas Tower, 673 Nguyen Huu Tho St., Phuoc Kien commune, Nha Be, District 7, HCM City.

Only candidates who meet the qualifications will be short listed and invited for interviews. Closing date for applications is before 20nd May 2024.