Service-Learning and CAS Secretary

Division: Middle/High School Position: Service-Learning & CAS Secretary Reports to: Service-Learning & CAS Coordinator Working Hours: Monday-Friday, 8:00am-5:00pm HOW TO APPLY: Interested candidates please send your application via the School recruitment portal at: https://www.applitrack.com/unishanoi/onlineapp/_application.aspx?posJobCodes=490&posFirstChoice=2020%20-%202021%20SCHOOL%20YEAR%20OPENINGS&posSpecialty= DEADLINE: Tuesday April 23, 2024 Summary of the Position: The UNIS Hanoi Service-Learning & CAS secretary is responsible for administrative assistance, logistical management, and secretarial support of the Service-Learning and CAS program. The Service-Learning Programme at UNIS Hanoi is central to our Mission and Guiding Principles and is firmly embedded in both Curricular (MYP & DP) and Co-Curricular learning. Students engage in a structured process of: investigation, planning, action, reflection and celebration. This takes place during subject classes, interdisciplinary units, grade-level trips, meetings, and Service-Learning lessons within the school day; as well at other times including after-school, weekends, and overnight events, visits, and trips. In Grades 11 and 12, Service-Learning forms part of their IBDP CAS (Creativity, Activity & Service) programme and is part of all students' high school experience. UNIS Service-Learning & CAS collaborates with over 30 partners within our wider community including non-profits, social enterprises, governmental agencies, experts, local schools, NGOs, and orphanages. Students/Student Groups engage with service-learning partners in connection to service, action, and global citizenship. Responsibilities: • Logistics management o Prepare supplies/materials and make procurement orders for service-learning events, classes, and trips o Schedule all Service-Learning/CAS events on school calendars o Coordinate equipment, facilities, tech/operations requests, and referees for the successful running of events o Make all event-related food/beverage arrangements o Support the Service-Learning team in monitoring budgetary concerns o Create and manage chat space/email lists and groups relevant to the service-learning programme o Liaise with the Operations Department to arrange event set-up/take-down for all events o Work with the Advancement Office to provide photos, articles and other correspondence • Trips & Events: o Register students and send communication to students and families o Manage all transportation associated with trips through communication with Transportation Coordinator o Communicate with teachers, students and parents/guardians regarding all trip information (field trip forms, email updates, etc.) o Work with teams to evaluate trips on an annual basis o Manage field trip forms, passports, and visa from students; Follow up with teachers, students, parents/guardians on incomplete forms • LMS & SIS (Veracross/ Toddle) o Liaise with Grade Level Teams to organise progress checks for CAS requirements and ensure students meet the graduation requirements. o Monitor the CAS progress of students through Veracross/Toddle o Provide Veracross/Toddle assistance to students and teachers o Prepare class and event rosters on Veracross • Record keeping o Maintain records to help students to identify personal and ATL goals for CAS and Service-Learning o Monitor the range and balance of CAS engagements undertaken by individual students o Read and respond to CAS diaries/journals • General Management o Provide administrative assistance, logistical management, and secretarial support of the Service-Learning and CAS programme o Maintain the UNIS communication hubs and website information associated with the activities of Service-Learning Office and the CAS programme o Assist with the development of the Service-Learning Handbook o Assist with the distribution, collection, maintenance, ordering and inventory of all equipment and materials for Service-Learning/CAS activities. • Other responsibilities as delegated by Supervisor

Key Competencies: i. Education • Undergraduate degree in English, Communications or Social Work ii. Experience • 3+ years’ experience in a similar role, preferably in large organisation iii. Technical knowledge • Above-average proficiency in written and spoken English • Customer service orientation • Knowledge of community services • Organization and time management skills • General knowledge of economic, legal and political issues • Proficiency in MS Office and database management programs, knowledge of web tools