Academic Affairs Assistant of Fulbright Undergraduate Studies

Academic Affairs Assistant of Fulbright Undergraduate Studies

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What We Can Offer

Competitive salary and high-end insurance schemes
A dynamic, innovative and professional working environment
A full network of supportive colleagues

Job Description

We are seeking an Academic Affairs Assistant of Fulbright Undergraduate Studies to help us to provide administrative support to the faculty of Fulbright University Vietnam in their day-to-day activities at University for undergraduate program. The position is expected to report directly to the Dean of Fulbright Undergraduate Studies.

Roles and Responsibilities:

The position’s duties and responsibilities include:

• Execute general administrative tasks and provide administrative support to the faculty
• Assist with overflow work for Dean of Fulbright Undergraduate Studies and Academic Affairs Manager
• Support in the overall workflow of Undergraduate Faculty (including course scheduling, faculty hiring, visitors, travel arrangement…)
• Perform academic affairs support for courses or academic activities (including field trips, experiential learning, course material production and distribution, or equipment management…), alert faculty of problems in this area
• Assist faculty and staff with operations, management, and coordination among Wellness, Learning Support, Sandbox functions
• Serve as a public contact for the Undergraduate program and answer general enquiries from faculty members, students, and other departments regarding the program
• Assist to schedule faculty meetings, scheduling, room arrangements, to prepare materials, and distribute minutes
• Liaise with facilities to provide support on faculty space and student space management
• Collate feedback from students, faculty, alumni, and other stakeholders to pass on to relevant persons at the University
• Support in organizing academic events by coordinating with other departments
• Support other departments for major Fulbright events including interviews, workshops, conferences, admissions, and graduations.
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Job Requirements


Education and experience:

• Bachelor’s degree in any discipline
• 1-3 years of working experience at a similar position for a multinational organization
• Having working experience in a university is an advantage.

Knowledge, Skills and Abilities:

• Excellent verbal and written communication skills in both English and Vietnamese
• Excellent organizational capability and time management skills, highly organized multitasker who works well in a fast-paced environment
• High sense of customer service and interpersonal skills, including tact, discretion, empathy, and cooperation
• Ability to control emotions and remain calm at all time
• Positive contribution to the team and willingness to take various tasks as required
• Willingness to problem-solve and propose more effective procedures and protocols for improving academic operations
• Proficiency in Microsoft Office.
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Job Locations

105 Tôn Dật Tiên, Phường Tân Phú, Quận 7, TP Hồ Chí Minh

Help us reimagine the University.

We are Fulbright University Vietnam (“Fulbright”), Vietnam’s first independent, non-profit, liberal arts university. We are an expanding international team of educational innovators, with deep roots in Vietnam, strong political and financial backing, and connections to educational institutions around the world. We believe in the power of collaboration, transdisciplinary thinking, and risk-taking, and we understand that effective education requires putting students at its center. Globally integrated but deeply embedded in Vietnamese society, Fulbright is dedicated to providing a world-class education, utilizing the latest advancements in institutional design, teaching, learning, technology and other fields to create an institution that is both innovative and globally relevant. Importantly, Fulbright is committed to serving Vietnamese society through rigorous research and responsible civic engagement.

Our flagship campus will be located in Saigon Hi-Tech Park, in Ho Chi Minh City (District 9). Until phase 1 of campus construction is completed in Summer 2022, we are located at Crescent Plaza, Tan Phu, in Ho Chi Minh City (District 7).

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105 Tôn Dật Tiên, Phường Tân Phú, Quận 7, TP Hồ Chí Minh
100-499 staffs
HR Dept.


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