Academic Assistant

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What We Can Offer

Healthcare Insurance
Shuttle bus, Canteen, Laptop

Job Description


We are seeking an Academic Assistant, who will perform a wide range of skilled administrative duties for one or more academic units/departments/centers at VinUniversity.
The incumbent will act as a liaison between the office, students, and external constituencies on a range of day-to-day issues. Provides general departmental support to College Dean, Vice Deans, Faculty, and other members of the department as needed.


• Provides administrative support to an academic teaching department by working directly with faculty and department leadership to coordinate appointments, plan and execute all aspects of meetings, including agenda development, preparation of materials, briefing of participants, logistics, and follow-up.
• Perform high-level administrative and logistical support to the department head, including both internal and external communications with staff, students, constituencies, and the general public. Schedules and coordinates the Dean's appointments and/or travel arrangements. Greeting and directing visitors, dealing with administrative problems and inquiries, as appropriate.
• Organizes and facilitates department conferences, workshops, seminars, and academic special events. Schedules and coordinates dates and times, venues, attendance, agendas, and facilities.
• Composes and prepares written documentation, correspondences, reports, and other documents for the department as requested; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• Support for the department's academic programs, academic research plans, and projects.
• Gather, enter, and/or update data to maintain department records and databases, establishes and maintains files and records for the department.
• Assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing reports, and utilizing the appropriate process to pay for goods or services purchased by the department.
• Supports the department by performing all other duties as assigned by the department head.
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Job Requirements

• Typically requires a Bachelor’s degree and at least 2 years of progressively responsible professional experience in an academic or similar setting required.
• Excellent organizational skills, with experience prioritizing work in a fast-paced environment with multiple and conflicting interests.
• Strong interpersonal, analytical, and communication skills. Have the ability to multitask and prioritize.
• Demonstrated ability to work under pressure, understands and follows policies and procedures, and accommodates change. Proven ability to work independently as well as collaboratively on a team.
• The position requires good judgment, rigorous attention to detail, and the ability to handle sensitive/confidential information with discretion.

English is the language of teaching and communication at VinUniversity. For this role, the candidate needs to have an excellent written and verbal communication skills in English. The minimum requirement is IELTS (Academic) with a score of at least 6.0 (or equivalent).
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Job Locations

Vinhomes Ocean Park, Đa Tốn, Gia Lâm, Hà Nội, Việt Nam
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VinUniversity is a newly developed, private, non-profit university in Hanoi, Vietnam. It was established by Vingroup with a mission to be the first world-class, internationally accredited and ranked university in Vietnam. VinUniversity has two overarching goals: to excel in teaching; and to produce graduates and research that contribute to developing the key economic sectors of Vietnam.

The formation of the VinUniversity has resulted from the collaboration of Vingroup with Cornell University and the University of Pennsylvania. Cornell provides academic consulting on Management, Engineering and Technology; and Penn focuses on the Health Sciences disciplines. Both Cornell University and the University of Pennsylvania are distinguished Ivy League institutions based in the United States of America. Cornell is involved in every aspect of the development of VinUniversity from infrastructure and campus planning to curriculum development and faculty hiring. Cornell’s SC Johnson College of Business is providing extensive academic advisement in a variety of areas, drawing from a wealth of faculty expertise at multiple colleges and units at Cornell University. Penn’s medical and nursing schools are functioning in a similar fashion to guide the formation of health science education at VinUniversity and to interface with Vinmec, Vingroup’s outstanding health system which currently encompasses 7 hospitals throughout Vietnam. VinUniversity aims to meet the QS 5-star rating standards and will include the following schools within the University: a School of Business, Hospitality, and Real Estate; a School of Engineering and Technology; a School of General Education; a forthcoming School of Health Services and Public Health; a School of Nursing; and a School of Medicine. The University will be an English Medium Instruction (EMI) institution and plans to open for the inaugural class of students in Fall 2020.

VinUniversity is seeking entrepreneurial-minded intellectual who are passionate in higher education to join our team to accelarate the formation of a truly world-class university in Vietnam.

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VinUni Recruitment Team


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