Academic Executive

1. Academic roles and responsibilities

1.1. Administrative Duties

- Initiate and support administrative processes to ensure that academic projects and initiatives are effectively implemented and operationalized by identifying realistic implementation actions, establishing timelines and milestones, and monitoring progress.

- Developing evaluation criteria for projects/initiatives in consultation with the Education Director and Supervisory Principal and drafting reports on the implementation success of projects and initiatives that are assigned.

- Support key annual and once-off events and official inspections that involve schools including accreditation visits e.g., WASC, Induction, APMOPS, Christmas Charity Fairs, DOET audit etc.

- Assist with the organization and management of professional development events and in-house teacher training.

- Co-ordinate Principals Meetings and liaise with other departments to ensure all logistics and budgeting requirements are approved.

- Compile reports as required with recommendations.

- Translate documents – Vietnamese to English, English to Vietnamese.

1.2. Data gathering and management

- Support the collection and collation of enrolment predictions.

- Support the processes and collation of data for staffing requirements for schools.

- Support the processes and collation of data for academic results reviews.

- To support academic project review with relevant supporting data such as observations, feedback and surveys.

1.3. Professional Expectations

- As a member of the Academic Department, it is also his/her duty to work closely with, as a team player, with various stakeholders to successfully implement Academic Projects/initiatives across all schools.

- Look out for latest educational trends in relation to the academic projects and initiaitves.

- He/she shall support the Director of Education, Supervisory Principal in other strategic and administrative matters.

2. Operational roles and responsibilities

(Operations tasks – to report to Education Director, Supervisory Principal and Deputy Director of Operation)

2.1. School Operations and Corporate Administration

- To assist in working/ coordinating among all schools to make sure that new policies/ changes/ applications from Company are carried out.

- To assist in setting up new schools and/or periodically visiting current schools.

- To assist in fine tuning the operating procedures / business practices at both school and corporate level and provide necessary feedback on the improvement and / or further development of those procedures / practices.

- To support in event organization.

- To support in drafting policies, procedures, letter to external parties, and other documents.

2.2. Legal and operations licensing

- To support in preparing dossier, maintaining statutory and legal compliance of the operation of the schools as per the Company’s common guidelines and directions.

- To support in obtaining any required licenses/ registration for the operation of new schools as per authority/ company’s guidelines and directions.

3. Any other duties/responsibilities assigned by his/her Supervisor and/or Management.

- This Job Description is not limited to the duties / responsibilities described above and will be subject to changes to incorporate any duties / responsibilities to reflect the job scope / business requirements and you are expected to travel when required.

- High English proficiency and a solid ability to translate between English and Vietnamese.

- Have experience working in an educational environment.

- Bachelor degree