Accounting Admin Associate

I. Job Summary:

To provide comprehensive administrative and organizational support to Head of Finance Division, CFO and wider Departments of Finance Division, ensuring efficient daily operations, coordination of internal and external communication, and accurate documentation in support of the division’s financial activities to ensure the work process operates smoothly.

II. Key Roles & Responsibilities

1. Administrative and Coordination Support (35%)

• Manage calendar, meetings, travel

• Prepare meeting agendas and take minutes

• Internal/ external communication coordination

2. Finance Division Support (25%)

• Assist with document organization, invoice tracking, and interdepartmental coordination

• Track deadlines for reporting/ compliance

3. Reporting and documentation (20%)

• Compile reports (weekly/ monthly/ adhoc)

• Maintain finance division records and filing arrangement

• Budget tracking support

4. Communication and Liaison and Ad-hoc Tasks (20%)

• Interface with Procurement, Treasury, Accounting, ect. on finance related workflows and document flow

• Support financial events, audit preparation

• Other assignments from Head of Finance Division

1. Qualification

• College/ University graduate (Major: Accounting/Auditing/Economics)

2. Work Experience

• At least 1 year of experience working in accounting department

3. Knowledge

• Basic knowledge at accounting, audit, finance, banking, economic…

4. Skills

• Good Excel skills

• Good communication, well-organized, time management, good reporting skills

• Ability to work in time sensitive, team environment with attention to details

• Good at documents storage and data execution