Admin cum HR

ADMINISTRATIVE RESPONSIBILITIES (70%):

• Resolve administrative, logistics and payment for the company

• Prepare and make contracts and relevant documents

• Handle confidential information/ files/ materials; ensure the up-to-date record and smooth function of all office assets.

• Maintain the data shared between the departments, counter party by filing and recording the information accordingly (as hard copies and electronic filing system).

• Coordinate meetings, appointments, and travel arrangements (flight, car, accommodation) for staff/guests.

• Take care of Visa, work permit and resident card for expats.

• Other tasks assigned by Manager

HR RESPONSIBILITIES (30%):

• Work with recruitment company, post job ads, schedule interviews, and assist in the hiring and onboarding process

• Maintain physical and digital personnel records, updating databases with new hire information, and managing employee files.

• Gather payroll data (timesheet, AL, OT...) and assist with payroll processing.

• Monitor and implement Social Insurance regimes

• Ensure compliance with Labor Code and company policies.

QUALIFICATIONS & EXPERIENCE

• Bachelor degree in relevant field

• Expect to have 1-2 years of experience in HR (C&B preperable)

• Excellent verbal and written communication in Vietnamese and English (sound in workplace communication);

• Female are preferred

SKILLS/COMPETENCIES & PREFERRED CHARACTERISTICS

• Excellent organizational skills and attention to details;

• Sound knowledge of computer skills (includes MS Office, spreadsheets, word processing programs, etc.);

• Strong ability to learn, self-management skills and the ability to work independently;

• High appreciation of importance of confidentiality and discretion when dealing with sensitive matters and individuals; High standards of ethics and confidentiality to handle sensitive information;