Mô tả công việc
Report to: Human Resources & Admin Manager
RESPONSIBILITIES:
Receptionist
• Welcome guests with gentle voice and smile.
• Preparing welcome drinks (tea, coffee, soft drinks, etc.) for clients when they visit.
• Manage daily office operations, including but not limited to answering phones, responding to emails, and handling correspondence.
• Switch on/off all lights in the office and check the cleanliness of the reception and all meeting rooms.
Administration
• Schedule appointments, meetings, and conferences for executives and team members.
• Oversee day-to-day office operations, including managing office supplies, coordinating maintenance services, and ensuring a clean and orderly work environment.
• Maintain and organize physical and electronic files, records, and documents.
• Manage company assets including but not limited to company car and office accounts.
• Set up working space, equipment, and other office facilities for employees.
• Arrange travel accommodations, including flights, hotels, and transportation for staff members as needed.
• Monitor inventory levels of office supplies and place orders as needed.
• Liaise with vendors and service providers to ensure timely delivery of services and resolve any issues that may arise.
• Assist in processing expense reports, verifying receipts, and reconciling expenses in accordance with company policies.
• Manage the visa, work permit, and residence permit application process for expatriate employees, ensuring compliance with local regulations and company policies.
Internal activities
• Take the lead in organizing internal events such as team meetings, company trips, and workshops, including venue booking, agenda planning, and logistical arrangements.
• Provide administrative support to executives and managers as needed, including drafting correspondence, preparing presentations, and conducting research.
• Perform other duties relevant to the position.
Yêu cầu công việc
• Bachelor’s degree in business administration, Management, or a related field preferred.
• Proven 02 years experience in administrative roles, preferably in a corporate setting.
• Nice appearance and can-do attitude.
• Proactive approach to problem-solving and ability to anticipate needs.
• Time management skills.
• Good communication skills in both English & Vietnamese.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Detail-oriented, service-minded.
• Strong knowledge of visa and work permit processes for expatriate employees
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Tỷ lệ cạnh tranh
VietnamWorks tính toán tỷ lệ cạnh tranh của bạn dựa trên thông tin ứng tuyển của bạn và so sánh nó với các ứng viên khác cho công việc này sau khi bạn ứng tuyển.
Thông tin việc làm
19/04/2024
Nhân viên
Hành Chính Văn Phòng > Hành Chính
Administration, Admin Task, Hành Chính, HR Admin, Office Admin
Bất Động Sản/Cho thuê
Tiếng Anh
Không hiển thị
Không hiển thị
Địa điểm làm việc
Tầng 10, Tòa nhà Saigon View, 117 Nguyễn Cửu Vân, Phường 17, Quận Bình Thạnh, TP Hồ Chí Minh
Level 10 Saigon View, 117 Nguyen Cuu Van, W.17, Binh Thanh Dist., Ho Chi Minh City, Vietnam
(Xem bản đồ)Nhận diện một số hình thức lừa đảo
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