Admin Manager

Job Purpose & Overview

• Ensuring the smooth functioning of administrative processes within the organization. They oversee various administrative functions, maintain efficient office operations, and support the overall business objectives, streamline administrative tasks, enhance productivity, and contribute to a positive work environment.

Principal Responsibilities

Key Major Activities

General Administration & Facility Management

• Manage office facilities, utilities, cleaning services, security, and lease agreements.

• Develop and enforce Standard Operating Procedures (SOPs) for asset management, fire safety, document handling, and administrative tasks.

• Ensure workspace hygiene, landscaping, and office maintenance are up to company standards.

• Oversee uniforms, working tools, and office supply allocation.

Vendor & Procurement Management

• Select, evaluate, and manage vendors and service providers for cost-effectiveness and quality.

• Monitor contracts, supplier agreements, and service compliance.

• Handle procurement activities, including negotiation, budgeting, and payment processing.

Security & Safety Management

• Supervise security teams, guest entry, access control, and CCTV monitoring.

• Implement fire safety protocols, quarterly fire drills, and emergency response plans.

• Ensure compliance with local safety and security regulations.

Transport & Driver Team Management

• Manage company vehicles, fuel usage, maintenance, and transportation logistics.

• Oversee driver assignments, travel arrangements, and shuttle bus services for employees.

Clinic & Employee Health Services

• Oversee on-site medical clinic operations, ensuring basic healthcare, first aid, and emergency response.

• Maintain first aid kits and coordinate health check-ups, vaccinations, and safety training.

Canteen & Kitchen Management

• Oversee catering services for workers and manage the company-owned kitchen for managers and guests.

• Ensure food safety, hygiene compliance, meal quality, and contract management with catering vendors.

• Address employee feedback and implement improvements in food services.

Office & Project Setup Management

• Lead office renovation, relocation, and facility setup projects.

• Manage workspace planning, signage, and new workstation setup

Front Office & Event Management

• Supervise reception, visitor handling, mail distribution, and customer service.

• Organize company events, meetings, and celebrations.

External Stakeholder Management

• Establish and maintain relationships with the Industrial Park Management Board and local authorities to ensure company operations comply with regulations and administrative procedures run smoothly.

• Manage the receipt and processing of incoming and outgoing official documents with government agencies.

• Represent the company in local conferences and events to strengthen connections and stay updated on relevant information.

Budgeting, cost control, and procurement expertise.

Strong vendor negotiation and contract management skills.ư

roblem-solving, decision-making, and leadership abilities.

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and administrative tools.

Detail-oriented, proactive, and adaptable.

Ability to work independently and under pressure.

Strong communication, teamwork, and organizational skills.