Admin Senior Officer

• Supervise travel arrangements for all LDV members as required, including but not limited to applying for visas and booking transportation, flights, and accommodations both domestically and internationally.

• Supervise travel services for foreign visitors including but not limited to arranging visa applications, airport transfers, accommodation bookings and other supports.

• Manage home leave travel budget for expats and monitor their leave usage. Supervise visa/residence permit applications in Vietnam for expats if applicable.

• Manage administrative tasks related to admin support and secretarial work for General Director, Administration, HR and Finance Managers, and other business areas as directed; this includes but is not limited to supervising travel arrangements, document storage, drafting letters, managing appointments.

• Review translation of policies and procedures and ensure all documents get approval from leadership and informed to relevant departments.

• Monitor monthly legal requirements and regulations compliance across all relevant departments.

• Manage daily vehicle schedules for drivers and drivers’ free time available to assist with Admin tasks.

• Prepare PMPs (Performance Management Packet) for drivers and submit them to HR monthly.

• Oversee all aspects of Lunch Voucher system; and provide reports upon management's or subcontractor's request regarding all aspects of staff lunch function.

• Arrange events and related activities.

• Supervise and oversee tasks and performance of general admin team

• University graduate, having experience in Administration field is preferred.

• Good English-speaking ability.

• Proficient computer skills in MS Office and Excels

• Strong interpersonal, follow-up, problem solving and creative thinking skills.

• Must be organized, detail oriented, a self-starter, and able to handle multiple tasks simultaneously

• Strong teamwork skills