Admin Specialist

Who We Are:

OptiSigns, a flagship cloud-based Digital Signage solution under AlphaSphere, is trusted by over 13,000 global customers. We’re currently looking for passionate and detail-oriented Admin Specialists to join our team. As an Admin Specialist, you will play a vital role in ensuring smooth daily operations, providing exceptional support to our team, and maintaining client satisfaction. Join us in delivering unparalleled excellence in customer service and operational efficiency!

What You Will Do:

• Manage day-to-day administrative operations, including scheduling meetings, managing office supplies, and organizing documents.

• Support team members with travel arrangements, expense reports, and other administrative needs.

• Serve as a point of contact for internal and external inquiries, ensuring timely and professional communication.

• Assist in organizing company events, meetings, and training sessions.

• Maintain and update office policies and procedures as needed.

• Collaborate with the HR department to ensure smooth onboarding processes for new hires.

• Handle basic bookkeeping tasks and liaise with the finance department when necessary.

• Take on ad hoc administrative tasks to support company objectives.

Must-Haves:

• Bachelor’s degree or equivalent experience in Business Administration or related fields.

• Proven experience in an administrative or office management role.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management tools.

• Excellent organizational and multitasking skills with a strong attention to detail.

• Strong communication skills (both written and verbal) in English.

• A proactive mindset with the ability to work independently and collaboratively.

• High level of discretion and confidentiality.

Why Join Us?

• 13th month & productivity bonus.

• 16 days annual leave.

• Salary review every 6 months.

• Comprehensive healthcare insurance package and 24/24 Personal accident insurance.

• State-of-the-art office environment.

• Yearly team outings and events.

• Detailed induction, training, and on-going career development.

• Opportunities for overseas training and travel.

• English training programs to enhance your skills.

• Flexible working hours from Monday to Friday.

• Free drinks, snacks, parking, and access to sports clubs.