Admin Supervisor (Proficient English)

Thương lượng

Hết hạn trong 2 giờ
2396 lượt xem
Hồ Chí Minh

Mô tả công việc

Position: Admin Supervisor Report to: Head of HR Direct Subordinates: 02 Receptionists (HCM & Hanoi) & 02 Tea Ladies JOB SUMMARY: - Be responsible for keeping nationwide offices (in HCM, HN and Danang) running smoothly and overseeing administrative supports. - Play the main role in administrative support to company ad-hoc projects. KEY RESPONSIBILITIES: 1. Supervising office administration: Playing the main role in keeping nationwide offices running smoothly and overseeing administrative support with high consistency and optimum level. i. Facilities Services management: • Manage office equipment, office supplies and facilities: contact and handle maintenance services when needed, ensure the office is always clean and well-functioned. • In compliance coordinating in-out process to deliver and receive packages and other procedures with the building. • Supervise administrative staff (reception and tea lady) to ensure the best service to staff and daily follow-up and make sure that office facilities are maintained and in good condition for using by coordinating with contractors, suppliers, vendors, construction partners and departments for solving any office issues. • Tracking/managing and control administration expenses via monthly reports as: telephone, subscriptions, internet, leasing office, cleaning, maintenance services, car rental, taxi services and renting apartments, etc. • Coordinating for domestic and international business trips, including flight, hotel reservations, company car arrangements and car rental reservations. ii. Expatriate arrangement: • Obtain visa letter and visa procedures for foreign visitors • Obtain expatriate logistics and papers arrangement such as: Work Permit, Temporary Residence card, Housing contract, office notarization (upon request) etc. • Obtain updates on business legal documents with government authorities • Filing, organizing and following up in administration documents such as: legal documents, expatriate documents, services contracts, payments and other office documents. iii. Administration planning tasks and reports: • Drafting new contracts with suppliers/vendors and outside services upon request • Produce monthly, quarterly and yearly expense reports and submit them to relevant departments such as telephone, subscription internet, leasing office, cleaning and maintenance services, car rental, taxi services, renting apartments, airfare etc. • Create presentations and produce reports at the management level • Playing key role in budget design and control related to administration expenses and employee activities/ entertainment benefits • Together with team building up and implementing effective and compliant administrative procedures and system iv. Employee engagement activities: • Coordinating with S&R team for Company events (from bidding, planning, budget management and execution) such as Kick-start Meetings and Year End Party, etc. • Organize staff activities such as: Sport Clubs, Birthday celebration, New Year event, Woman days, Children Day, Christmas celebration, etc. • Organize and coordinate internal and external events in office bar through teams and 3rd – parties 2. Ad-hoc/ Assistance tasks as required: Ad-hoc projects: • Fully in charge of administrative parts in company ad-hoc projects • Being the project leader of Office Renovation and Setting up new offices nationwide. Assisting Board of Management: • Housing & T&E management • Purchasing tickets and tracking Home Leave Budget expenses • Organizing meetings/appointments/events with partners in terms of Administration field • Manage company’s database and filing system, supporting management and clearing travel and entertainment expenses and reports.

Yêu cầu công việc

Education & Experience • Bachelor's degree • At least 06 years relevant experience in Administration and Office management • Highly proficient in spoken and written English • Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. Functional & Leadership Competencies • Strong sales negotiation skills • Excellent strategic planning and analytical skills • Good interpersonal and communication skills. • Good people management skills with ability to motivate, guide and coach subordinates. • Good presentation and negotiation skills. • Leadership skills & problem-solving skills • Team-work spirit and can-do attitude, able to work under high pressure.

Các phúc lợi dành cho bạn

Competitive Salary Package
Premium Health Insurance for employee and family member
Dynamic and Fast Growing Company

Thông tin việc làm

18/03/2024

Hành Chính Văn Phòng > Quản Lý Văn Phòng

Hàng tiêu dùng

Trưởng phòng

Administrative Management, Office Administration, HR Operation, HR, Office Admin

Bất kỳ

Địa điểm làm việc

26th Floor, Vietcombank Tower, No.5 Cong Truong Me Linh, Ben Nghe Ward, District 1, Ho Chi Minh City

Từ khoá:
Pernod Ricard Vietnam
Pernod Ricard Vietnam
Pernod Ricard Vietnam

Head Office: 26th Floor, Vietcombank Tower, No.5 Cong Truong Me Linh, Ben Nghe Ward, District 1, Ho Chi Minh City

(Xem bản đồ)
100-499 nhân viên
Thuong Vu - Talent Acquisition