Administration cum Receptionist

JOB PURPOSES: The Receptionist & Admin position is responsible for supporting HRBP Manager in running daily administration and office management tasks to deliver excellent office services. 1. Receptionist - Greet & welcome guests as soon as they arrive at the office, and direct them to the appropriate person and office. - Answer, screen and forward incoming phone calls. - Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).. 2. Admin - Work with several suppliers to deliver great services to employee relates to hotel, flight ticket and accommodation. Follow up and accomplish payment process with the suppliers. - Manage office stationery, which includes: receiving purchase requests, creating a checklist to follow up on imports and exports, deliver and clear out stationery on monthly basis. - Receive, categorize, and deliver posts, documents, etc. to related department/staff. Record & check up on sent-out posts as well as post-fee 3. Organize Internal Events: Understand employee needs & company culture to propose suitable event concepts and choose suitable vendors. 4. Others - Willing to do other job assignments as requested by HRBP Manager and the Company; - Positively contribute to build up the Department and Company’s teamwork;

- Education: University degree. - Work Experience: at least 3 years of experience in the same position or similar job with successful proven records. - Other qualifications: - Know well purchasing & finance process: Create PR/PO, and prepare payment documents. - Negotiation, Influencing skills and communication skills. - Think out of the box & creative is preferable. - Well-organized & self-disciplined. - Caring & service mindset - Can-do attitude - “making impossible possible”. - High sense of responsibility and teamwork. - Able to lead mini-projects in staff activities. - Able to work with less supervisory and deliver expected outcome results. - Professional grooming and appearance. - Good at Vietnamese & English communication (speaking & writing). - Presentation skills. - A candidate with experience in Hospitality is preferable.