Administrative Assistant

We have an exciting opportunity as a full-time law firm Administrative Assistant. In this role, your duties will include but will not be limited to:

1. Manage reception desk and meeting room

- Attend the front desk and welcome clients and visitors;

- Operate the telephone switchboard, and receive calls;

- Supervise room reservations and use of meeting rooms, ensuring neatness and cleanliness.

2. Administrative work:

- Receive and circulate incoming correspondence and parcels;

- Carry out administrative duties and support the legal team such as formatting, filing, printing, binding, scanning, buying online information, etc.

- Monitor stationary levels and order office supplies, fruits, beverages,…

- Manage and work with suppliers related to office equipment and facilities;

- Implement administrative payment process (lease, electricity, internet, telephone, office equipment, copying & printing, expense claims,…..), collect receipts/extra invoices and manage petty cash;

- Organize and support internal events such as birthdays, company trips, Christmas, etc.

- Other tasks assigned by the Partners and Managers.

Ideally you should have at least one year of experience in a similar position, preferably in the legal sector. You will possess the following:

- Number of recruits: 2

- Year of experience: 1-2 years

- Ability to communicate well in English

- Ability to manage a large workload, priorities and deliver work with a high level of accuracy;

- Experience in juggling multiple priorities and meeting deadlines;

- Excellent computer literacy and document management skills - you will audio/copy type and store documents electronically;

- Well-organized, detail-oriented, honest, proactive and careful in working;

- Adaptability and flexibility to work in an ever-changing environment.

Benefits

- Salary: Negotiate.

- Get full salary in probation period

- 13th bonus salary + 15 days of annual leave per year

- Annual health check-up

- Annual Performance and Salary Reviews in May

- Company trip, birthday, Parking motorbike fee