Administrative Assistant

Key Responsibilities

1. Legal Administrative Support

• Coordinate calendars, meetings, and deadlines for the Legal Team

• Draft, format, and edit legal correspondence, internal memos, official documents

• Organize and maintain legal files (physical and digital) in a secure and accessible manner

• Support document translation, formatting for contracts and preparing, formatting legal papers and templates

2. Legal Invoicing, Notarization & Translation Coordination

• Prepare and coordinate documents for notarization and legalization

• Liaise with notary offices and external providers

• Track and follow up on notarized/legalized documents to ensure timely processing

• Coordinate with the Legal and Accounting teams to issue accurate client invoices

• Handle document translation requests related to legal matters

3. CaseMan System Support (Timekeeping & Billing)

• Ensure accurate and timely time recording in the CaseMan system by legal team members

• Generate reports to support billing and KPI tracking

• Coordinate with Accounting for billing accuracy based on CaseMan data

• Monitor time recording consistency and send reminders when necessary

4. Other Duties

• Perform other administrative tasks as assigned

• Minimum 2 years of experience as a Legal Secretary or Legal Assistant, preferably in an international law firm

• Good understanding of legal documentation and coordination processes

• Proficient in Microsoft Office and document formatting tools

• Familiarity with legal billing systems is a plus

• Strong attention to detail, confidentiality, and organizational skills

• Professional working proficiency in English (spoken and written)

Comprehensive Employee Benefits:

• Probation: 60 days

• Work Hours: 9:00 AM - 6:00 PM

• Bonus: Tết bonus & Performance Bonus

• Paid Leave: 15 days annual + 5 days sick leave

• Additional Holidays: Extra time off on 25th & 26th Dec

• Healthcare: Annual check-up + Premium Insurance Health Care for employee and 1 dependent

• Team Building: Company outing trips

• Other Benefits: As per Company policy

* Only shortlisted candidates will be contacted.