Administrative Assistant (Based In VSIP II, Binh Duong)

The Role You will be working closely with the regional offices and will be responsible for providing administrative support in our office. Job Responsibilities • Providing front desk duties support, simple translation work, managing office assets such as printing devices, audio/visual equipment as well as items related to the physical office space and related supplies • Preparing purchase requisition and purchase orders for vendor payments, ordering, record keeping, inventory control • Manage travel for team members, process staff expense and travel claims • Coordinate and schedule internal and external events and meetings for the team • Liaise with outsourced registered agents, and forward documents to the head office • Assist the team in preparing reports or marketing collateral and perform market research work • Responsible for management of leases which includes preparing and checking lease documents, checking and activation of contracts, preparing and maintaining tenancy schedule. • Responsible for lease documentation, audit checks on leases and tenants, arrears management, tenant and other related lease management functions. • Enter information and data into the system and maintain the database, as well as monitor the status of lease documents. • Execute the arrears management process in collecting payments from tenants of a portfolio of properties, prepare arrears report on a regular interval. • In charge of tracking security deposit, monitor submission of gross sales turnover reports and audited sales reports by tenants and adjustment of audited sales. • Working Location: Thu Dau Mot City, Binh Duong • We provide shuttle bus from HCM to Binh Duong

• 2 years’ experience working in an administrative position supporting a medium-sized office. • Possess excellent communication skills to communicate with the stakeholders in Vietnam and Singapore Headquarters. • Excellent organizational skills, be solution-oriented and maintain calm under pressure. • Proficient in MS Office. • Experience in SAP will be an added advantage.