Administrative Assistant (Contractor)

Basic Job Functions:

Directly responsible for a variety of administrative functions including but not limited to company events, internal communication, meeting schedules, travel coordination, document control and other support functions, such as composing memos, transcribing notes, filing, research and creating presentations. Responsible for the management of office and shipping supplies.

Essential Responsibilities:

• Explore ideas and write engaging and insightful content; design & publish monthly internal newsletter.

• Design communications and marketing materials based on approved company standards; Manage internal communication channels such as email, billboard, TVs,…

• Involve in organizing site-wide events (ex. Town Hall, Year End Party) and CSR/Sustainability activities; Collaborate with other associates on new ideas, directions for communication and event execution.

• Proof, format & translate reports and documents as needed

• Support the visit of VIP guests/external stakeholders in a professional manner.

• Organize, replenish, and maintain office and shipping supplies

• Other admin tasks as assigned

Experience:

• 1 to 3 years of experience in a related position.

• Requires a familiarity with a variety of corporate level concepts, practices, and procedures.

• Exposure to or experience with a high energy, fast-paced environment

• Education - Bachelor degree preferred

Required Skills/Competencies:

• Excellent command of English (TOEIC >750 or equivalent);

• Passionate to learn with the ability to adapt quickly

• Good verbal and written communication skills

• Good organizational skills & Good sense of visualization

• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)

• Proficient in Photoshop, Canva, other design software is a plus

• Ability to work independently, manage multiple tasks and projects

• Ability to work within a team environment and provide back-up support to other assistants

as needed

• Maturity to handle confidential issues and communicate effectively with others