Administrative Assistant cum Receptionist

Responsibilities for administrative assistant/receptionist • Perform inventory, prepare order list, stock and distribute • Distribute incoming faxes and transmit outgoing faxes • Maintain/troubleshoot office equipment • Coordinate and respond to facility inquires and liaison with vendors • Organize and maintain schedule of meetings and other spreadsheet data • Manage the Accounts Payable in coordination with Minneapolis receptionist • Ensure clients, candidates and other visitors experience a professional, welcoming and friendly reception, both in person and on the phone • General administrative duties including, but not limited to, miscellaneous administrative support, book hotel & transportation, ordering of departmental supplies • Acting as a liaison with other offices' administrative staff to coordinate meeting requirements • Handling meeting and conference room calendar coordination, including meeting room setup and breakdown • Acting as point person for any issues pertaining to technology equipment and office space • Coordinating other ad hoc office matters as necessary • Ordering and managing inventory of office supplies, and facilities supplies

• 3+ years of Administrative and Customer experience in an Office environment • Ability to work with multiple business groups with diverse needs and external vendors (building management, equipment providers) • Assist with induction of new starters and liaising with HR & IT teams • Support the office management team with the preparation of documents, agendas and detailed reports for internal and external meetings • Assist with procurement and contract management for any third parties to the office including cleaners, confidential waste and office supplies • Enjoy receptionist work