Administrative Assistant (Energy Company)

- Work location: based in Hanoi (Lotte Tower, 54 Lieu Giai, Hanoi)

- Reporting line: Office Manager

PRIMARY RESPONSIBILITIES

Duties and responsibilities for this position include but are not limited to the following:

• Coordinate between departments and operating units in resolving day-to-day administrative issues.

• Facilitate and obtain working, transit and visiting visas, licenses, registrations, labor cards, work permits, driver licenses, medical cards, authorizations, etc.,.

• Maintain the necessary documentation to obtain various authorizations and permits.

• Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

• Provide real-time scheduling support by booking appointments and preventing conflicts.

• Make travel arrangements for employees and other relevant people, such as booking flights, cars, and make hotel and restaurant reservations when needed.

• Manage office supplies stock, placing orders, maintain and update the Company’s database;

• Make accommodation and transportation arrangements for employees and other relevant people when needed.

• Perform other duties as assigned by Office Manager.

EDUCATION, EXPERIENCE AND GENERAL REQUIREMENTS

• Bachelor’s degree is required.

• Minimum 01 year working experiences in Admin/ GA management from English-speaking environments.

• Possess good communications skills in English (written & verbal).

• Computer-literate.

• Very friendly, supportive, and strong sense of responsibility.