Administrative Officer

We are seeking a meticulous and proactive Administrative Officer to join our team. You will manage the reception area, coordinate mail, welcome visitors, oversee the distribution of office facilities, handle procurement of office supplies, and provide essential logistical support for company events and activities.

Responsibilities

Reception

- Coordinate the distribution of incoming and outgoing mail

- Greet and welcome guests as soon as they arrive at the office

- Direct visitors to the appropriate person and office

- Answer, screen, and forward incoming phone calls

- Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)

- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

Other tasks

- Coordinate the issuance of office facilities such as access cards, mugs, and keys…to staff and visitors;

- Coordinate the whole process of ordering lunch and snacks;

- Ensure the office stuff is in good condition (such as stationeries);

- Prepare other administration reports as needed;

- Propose changes or solutions to improve office management when necessary;

- Provide logistics support for the company events, activities, etc. as required;

- Perform other tasks as needed. Provide general support to visitors

- A Bachelor's in Business Administration, Management, or related fields is required

- From 2 years of relevant experience as an Administrative Officer in a fast-paced and dynamic environment

- Experience with working in an international workplace is a plus

- Proactive, persistent, team-player and self-starter

- Well-organized and able to handle multiple tasks and changing priorities under pressure.

- Strong analytical and problem-solving skills

- Excellent presentation skills and good attention to detail

- Proficient in Word, Excel, and PowerPoint

- Fluency in English