Analyst I, Payroll (Time Keeping and Insurance Processing)

Essential Responsibilities:

• Responsible for all day-to-day timekeeping administrative functions.

• Compiles, reviews, and enters data into time attendance system. Collects, records, tracks, and verifies data and information from multiple sources

• Perform time keeping sign-off on timely manner during each payroll cut-off date so that data will be transmitted to payroll system for payment.

• Ensure the accuracy of the time attendance and leave related data input against data feeds from HR system and other substantial systems.

• Ensure time keeping processes are executed appropriately and in a timely manner along with ensuring accurate attendance records and leave data.

• Comply with labor regulations, social security regulations and tax regulations on time attendance related matters.

• Ensure time keeping processes and procedures are flawlessly administered, new processes and policies adequately documented and communicated.

• Work closely with Payroll Analyst, HR partners, IT & other departments, internal and external auditors.

• Support internal SOX audits and external audits ensuring deadlines are met and each request is responded to with a timely and accurate response.

• Ensure appropriate internal controls, approval and validation are adhered to for the time keeping processes.

• Handle enquiries related to time attendance from employees and resolve any issues arising.

• Maintain good rapport with shared services center through remote working relationship.

• Point of contact for Time keeping/Leave management system.

• Participate in User Acceptance Test (UAT) for any improvement projects related to payroll and timekeeping.

• Process statutory reporting in accordance with statutory timeline and ensure statutory compliance.

• Manage Payroll related documents distribution (i.e. year-end remuneration statement, tax receipt, social security book, etc.).

• May include other duties as assigned.

• Job description subject to change at any time.

Education/Experience:

• Fresh BS degree graduate or diploma/ certificate

• 1 - 2 years’ experience in Payroll, time keeping and Accounting

• Familiar with country labor regulations

• Experience with ADP payroll and Oracle system

Required Skills/Competencies:

• Must be highly motivated, people sensitive, and detail oriented.

• Excellent interpersonal, organizational, time management and communication skills.

• Ability to maintain confidentiality of sensitive information.

• Ability to work with strict deadlines and changing priorities while maintaining a high degree of accuracy.

• Aptitude for learning and utilizing systems.

• Familiar with rules, regulations and laws related to paying associates.

• Familiar with multi-state payroll processing and tax implications.

• Working knowledge of MS Word, Excel and Power Point