Aquatics Assistant

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third (3rd) parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.

Objective: As a member of the ISHCMC Aquatics Program, the Aquatic Assistant is expected to:

• Embrace the ISHCMC Aquatic programmes philosophy

• Be a collaborative team player with an open-minded attitude

• Demonstrate resourcefulness and strong communication skills when interacting with colleagues and all members of the ISHCMC community

• Maintain a punctual and professional demeanor in all aspects of their duties

• Be willing to learn new data platforms specifically to swimming

Administration Responsibilities

1. Data Management

• Ensuring that all records of students/contacts and classes in schoolsbuddy, excel sheets, toddle, SEQTA, Team Unify are up to date and correct

• Ensure all data is entered into Team Manager, Team Unify, Meet Manager and Swim Colour accurately and in a timely manner

• Updating results and import results to Team Unify/Meet Manager/Swim Cloud/Meet Mobile

• Creating and managing classes on schools buddy, data entry and data extraction of schools buddy

2. Communication

• Communicating with parents or guardians on results of swimming assessments/levels and groupings times (drawn from schoolsbuddy) or excel sheets

• Working together with the Aquatic Director on communication to parents/swimmers regarding upcoming events

• Uphold basic communication with parents or guardians, forward any other communication directly to the Deputy or the Aquatic Director.

3. Swim Programme Management

• Record absences, parental notes and medical notes

• Filing documents such as waivers, agreements, assessment results

• Managing the orders and distribution swimsuits/kits/orders for the Aquatic Department

• Arranging sub teachers/lifeguards with HR and overlooking sign-in lists for sub teachers

• Tracking the Aquatic Budget

• Assisting in copying and laminating of swimming related documents such as but not limited to visual aids for the swim teams/ swimming lessons

• Arrange set up and clearing of equipment for swim meets or swim classes and school related events.

4. Swim Events/Meets

• Running of the Meet Manager software and the timing console at swim meets

• Travel Meets: Managing all logistical elements for travel meets such as documentation, visas, flights, hotel, transportation and meals

• Onsite Meets:

+ Manage logistics with facilities team for onsite meet set up, take down and clearing

+ Liaise with parent representative and Global Cafe for catering

+ Sourcing and scheduling of volunteers for swim meets

5. Health and Safety

• Inspect facilities and complete regular walkthroughs with the Health and Safety Manager; report any unsafe conditions or equipment to the appropriate departments for action.

• Ensure safety standards are maintained at poolside and records necessary.

• Perform first aid or rescue techniques where necessary.

• Act as a lifeguard during absence of a lifeguard.

• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.

• Participate in in-house PD sessions and use possible external/online PD sessions to extend your knowledge in swimming, teaching, and coaching.

6. Finance and Procurement

• Arranging payment-lists for HR based on the data on school buddy

• Submit purchase orders and managing bills such as maintenance invoices to the appropriate places

Details will be discussed in the interview.

The candidate's responsibility for promoting and safeguarding the welfare of children and young people for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the relevant Cognita Safeguarding, Child Protection Policy and Procedures at all times. If in the course of carrying out the duties of the role, the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home, s/he must report any concerns to the School’s Designated Safeguarding Lead or to the Head of School or indeed to the Regional CEO or Safeguarding Manager - Asia so that a referral can be made accordingly to the statutory services.

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed. Appointment is subject to an enhanced Disclosure and Barring Service (DBS) check for regulated activity (if the candidate has lived in the UK) and/or criminal/police or equivalent background checks for all other countries inhabited (irrespective of whether you worked in those countries).