AR Executive (Account Receivable)

I. Job purpose:

Provides financial, administrative and clerical support by ensuring the company receives payments for goods and services and properly records the transactions by posting receipts and resolving discrepancies according to established policies and procedures in an efficient, timely and accurate manner.

II. Key Responsibilities

1. AR management - 30%

- Check and update gradually Customer payment term in System.

- Monthly discussion with internal team and Managers to reach AR desired results

- Review and propose solutions to improve AR management rules and Credit terms to support sales Execution.

- Check AR status and release S.Os.

- Validate and propose AR proposal to Finance Manager & Managing Director.

- Highlight high risk Debt, overdue Debt (If any) to Sales team and Managers.

- Handle ad-hoc task as Managers requirement.

2. Credit Limits management - 25%

Closely monitor of Bank Guarantee (BG), Credit Insurance, Bridgestone's Credit Limit, Distributor Finance:

- Keep tracking of valid BG by Customers and proceed BG claims (if have) with Banks.

- Proceed the annual renewal of new contract and Actual Turn Over Declaration and handle Credit

- Collaborate with Sales team to review Credit limits of Customers periodically and maintain on SAP.

- Keep tracking of Joiners and remind Sales to encourage Customers to join.

3. Payment reconciliation - 10%

- Update incoming payment in Bank statement/system.

- Booking and clearance daily transaction into system

- Make reconciliation of AR accounting book vs bank statement by Customer.

- Tracking Credit limit (Bank Guarantee, Coface) of Customer, follow up Expiration date of BG.

4. Trade Invoicing - 20%

- Double check Invoice information with Billing and issue Invoice and send invoice to 3PL by timeline.

- Handle issues with invoices following Customers requirement.

- Handle issues with E-invoice system

- Tracking of usage invoices and proceed the E-invoices purchasing.

- Do VAT output report.

5. Monthly task & Reporting - 10%

- Produce AR Monthly report.

- Produce Cash flow report.

- Send AR confirmation to customer (periodically, monthly, yearly).

- Compute and produce report of Customer support amount and late payment.

- Complete month-end closing on time.

6. Other task - 5%

- Stock count scheduling by twice/ year.

- Handle other task, new projections as Managers requirement.

- Gather with teammates to complete Internal Audit / External audit/ company activities.

1. Education: Bachelor’s degree in finance, accounting or equivalent.

2. Experience:

- At least 02 years in similar position or above.

- Involve in creating AR management - Credit Limit policy.

- Proficient in MS office and solid experience with SAP.

- Experience at MNCs is a plus

3. Skills:

- Good in problem solving and negotiation.

- Good business mindset to well balance AR management and Sales execution.

- Positive thinking, integrity, accountability and carefulness, passion in Finance - Accounting.

- Hard work, good teamwork, proactive and motivation.

4. Language: English