Assistant Commercial Manager (Aeon Hai Duong Project)

 Quantity: 01

• Working location: Hanoi & Hai Duong City

Objective/Expectation:

Assist the Commercial Manager in controlling the budget and all costs related to the construction project. Ensure the procurement of necessary services and resources, and negotiate costs with subcontractors/ suppliers.

Key Responsibilities:

Bidding to select subcontractor and supplier

• Preparing the Bidding Document: Compile tender document that including: Drawings, Specifications, Scope of Work, ITB, programa, etc.

• Invitation to Bid: Notify potential subcontractors and suppliers of the opportunity, utilizing appropriate advertising methods and outlining specific requirements for bid submissions.

• Bid Evaluation: Evaluate bids based on criteria such as price, experience, qualifications, and past performance.

• Selection Process: Determine winning bids, potentially involving interviews and negotiations.

• Contract Award: Award contracts to chosen subcontractors and suppliers, ensuring clear terms and conditions.

Contract Management:

• Drafting: Create contracts, technical specifications, and instructions for subcontractors, adhering to FIDIC standards.

• Negotiation and Execution: Draft, negotiate, and execute contracts effectively.

• Procedure Development: Develop, maintain, and improve company procedures, standards, and policies.

• Legal Compliance: Ensure all activities comply with relevant legal regulations.

Payment work

• Payment Schedule: Establish a clear timeline for payments, linked to project milestones or deliverables.

• Payment Methods: Define acceptable forms of payment (checks, electronic transfers, etc.).

• Retention: Determine if a percentage of payment will be withheld until project completion or a warranty period, ensuring work quality.

• Change Orders: Establish a process for handling changes to the original scope of work, including cost adjustments and payment schedule modifications.

• Final Account: Collaborate with the Employer to finalize payment, ensuring accuracy and transparency.

Dispute Resolution & Risk Management:

• Best Practices: Seek and implement optimal commercial management practices.

• Risk Mitigation: Proactively identify and mitigate commercial risks.

• Claims: Identify grounds for claims to investors and partners, and draft claim documents.

• Negotiations: Lead contract claim negotiations, representing both client and contractor perspectives.

Contract Compliance:

• Adherence: Ensure adherence to contractual procedures across all relevant contract structures.

• Audits: Conduct regular contract compliance audits.

• Risk and Opportunity Management: Identify and manage commercial risks and opportunities within construction projects, assessing their impact on the overall project.

Requirements:

• Education: Bachelor's degree

• Age: 35-40 years old

• Language: Business-level English

Experience: Experience in a similar role at a Japanese company

Experience in a similar commercial project like Aeon Mall, Lotte Mall

Understanding of FIDIC

Solid understanding of contractual documents, particularly in solutions projects, supported by practical experience.

Strong writing and editing skills, with attention to detail and the ability to write clear and concise contracts.

Qualities:

• Strong analytical skills

• Good communication and interpersonal skills, with the ability to build relationships at all levels

• Good time management

• Ability to work under pressure, meet tight deadlines, and influence decisions

Benefits:

• Salary: Negotiation (depend on ability)

• Full insurance coverage as per Vietnamese law.

• Annual health check-ups, vacation benefits, and other allowances.

• Annual salary review and increase.

• 13th-month salary.

• Provided with uniforms, labor protection, and equipment required for the job.

• A cohesive, civilized, and professional working environment.