Assistant Facilities Manager

Từ $720 2109 lượt xem - Hết hạn trong 16 ngày

Các Phúc Lợi Dành Cho Bạn

Accident and Healthcare Insurance 24/7
Paid sick leave
Phone allowance

Mô Tả Công Việc

PURPOSE OF THE JOB
• To oversee the delivery of planned and reactive works across a portfolio of client sites within the contractual SLA and KPI requirements.
• To liaise with the various customer contacts to build strong and elective working relationships
• To monitor, maintain and update Statutory and Non-Statutory Compliance records and documentation.
• To manage the financial aspects of the contract

MAIN DUTIES AND RESPONSIBILITIES
1 To build a strong and effective working relationship with the relevant Clients contacts
2 To own and control all financial, administrative and commercial aspects of the contract.
3 To participate in internal and client meetings as appropriate.
4 To prepare and issue reports as requested by contract management team. Reports include (but are not limited to):
• Weekly WIP review
• Open Purchase Orders
• Invoice Pool
• Jobs Billed in the Month
• Monthly Contract Review
• Monthly client KPI pack (Monthly Report)
• Keeping Cost plan / financial records up to date
5 To assign PPMs and reactive tasks to the appropriate resources to ensure all tasks are completed within the contractual KPI’s/ SLA’s and track all tasks via the Work Order / CAFM management system (Service Insight)
To review and monitor vendor performance to ensure they deliver good quality of service and value for money
To build a basic understanding and familiarity with site operations in order to befter understand
Clients’ priorities and needs
8 To carry out all administrative tasks associated with the management of the contract, ensuring auditable trails are maintained.
9 To undertake general facility management for branches, ATMs and oHices. Main duties relating to the contract including:
• Manage mailroom, messenger service.
• Workplace management, move and change. Asset management.
• Parking and archiving service management.
• Manage to purchase office supplies, consumables and inventory control.
• Health and safety workplace implementation.
• Preparation of reports and documentation (as referred to above)
• Ensure all required documentation is obtained from Vendors — ie RAMS, COSHH, Competence, ATWs, Attestation letters / Background checks etc.
• Monitor and control monthly Statutory & Non-Statutory Maintenance Schedule in line with Service Insight in line with contractual KPI / SLA requirements
Xem toàn bộ Mô Tả Công Việc

Yêu Cầu Công Việc

Education [Essential]:

A good basic education and understanding of technical items

Training:

[Essential] Good PC based skills, with experience in Word/Excel and Outlook — intermediate level.
[Desirable] PowerPoint and Access.

Experience [Desirable]:

3 years’ experience in a similar role.
Previous experience of a customer-facing role
Financial / accounting experience would be an advantage

Aptitudes:

Must demonstrate a strong sense of customer focus.
Excellent verbal & good basic standard of written, communication skills. Self-motivated and systematic.
Results/ task orientated, attention to detail and accuracy. Excellent time management and organisational Commitment to continuous improvement.
Ability to work as part of a team, as well as independently. English language skills

Character:

Commited to customer service delivery. Reliable and committed.
Confidential and discrete approach.
Calm manner, able to work under pressure and with changing demands and priorities.
Be flexible to work outside core oHice hours from time to time.

Objectives and Measures:

Health & Safety:

o Hazard Reports logged weekly
o Vendor RAMS, compefence, hazardous substance data, ATW’s etc all collated and in place

Quality & Compliance:

o PPM records logged and maintained up to date
o Service partner service sheets logged / maintained up to date
o Logbooks on shared drive maintained up to date as required
o SharePoint repository maintained up fo date as required
o Contributes to the regular Subconfractor and Supplier Audits (OP63) carried ouf

Financial, Commercial and Budgetary:

o All POs clea rly define scope, quantity and costs
o Monitors expenditure and challenges costs wherever appropriate
o KPI report completed
o Manages Invoice pool effectively
o Invoices submitted to customer accurately and in a timely manner
o Helps the achievement of a minimal debt position

Service Delivery:

o All WOs actioned and completed within KPI / SLA
o All PPMs issued and completed wifhin SLA / KPI

Địa Điểm Làm Việc

Quận 1, Ho Chi Minh City, Vietnam
Thuận An, Bình Dương

CBRE Group, Inc. (NYSE:CBG), a Fortune 500 and S&P 500 company headquarters in Los Angeles, is the world's largest commercial real estate services firm (in terms of 2008 revenue). The Company has more than 30,000 employees (excluding affiliates), and serves real estate owners, investors and occupiers through more than 300 offices (excluding affiliates) worldwide. CBRE offers strategic advice and execution for property sales and leasing; corporate services; property, facilities and project management; mortgage banking; appraisal and valuation; development services; investment management; and research and consulting. CBRE has been named a Business Week 50 "best in class" company and Fortune 100 fastest growing company two years in a row. Please visit our Website for more information.

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Floor 13, AB Tower, 76A Le Lai Street, Pham Ngu Lao Ward , District 1
500-999 nhân viên
People Department
Chương trình THẠC SĨ QUẢN TRỊ & THƯƠNG MẠI - Chuyên ngành THƯƠNG MẠI QUỐC TẾ | ĐẠI HỌC THĂNG LONG | ĐẠI HỌC CÔTE D’AZUR (PHÁP)

Chương trình THẠC SĨ QUẢN TRỊ & THƯƠNG MẠI - Chuyên ngành THƯƠNG MẠI QUỐC TẾ | ĐẠI HỌC THĂNG LONG | ĐẠI HỌC CÔTE D’AZUR (PHÁP)

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