Assistant Manager, Administration

1. Office & Asset Management:

• Oversee all relevant office physical conditions such as office rental, layout, facilities,

assets, security, hygiene and cleanliness and ensure physical security operations in

accordance with ISO and related requirements.

• Control and ensure the providence of office supplies and internal services such as

stationery, water, logistics, courier, etc.

• Closely coordinate with Building Management for registration of access cards & other

Administrative works.

• Make a periodical office audit and ensure necessary maintenance and repair, and all

equipment and tools are in proper condition.

• Manage a receptionist and a tea lady who assist with relevant duties.

2. Business Trips/ Transportation:

• Arrange air-ticket, accommodation, transportation, travel insurance, visa, etc. for

employee business trips.

• When an overseas delegation visits Vietnam, make necessary accommodation,

transportation, and F&B arrangements.

• Manage a fleet of company cars and drivers.

3. Expenditure Control and Vendor Management:

• Liaise with vendors and suppliers for office management services. Negotiate contracts

and manage relationships to ensure high-quality service delivery and cost efficiency.

• Involve in the planning and management of administrative and office management

expenditure according to budget and ensure all items paid on time.

4. Others:

• Coordinate with admin staff at office branches to ensure alignment and smooth delivery

of administrative services.

• Perform other reasonable tasks assigned by Head of Administration.

• Qualification: University degree in Administration or equivalent

• Experience: A minimum of 3 years of relevant working experience at another multinational company.

• Strong verbal and written skills in Vietnamese and English;

• Proficiency in Microsoft Office tools;

• Detail orientation and organization skills;

• Communication skills to work with various stakeholders;

• Teamwork and collaboration;

• Self-motivation;

• Professional grooming.

Benefit:

• 13 months of annual salary

• Annual bonus

• Global training & development programs

• Health insurance benefit for self and family member

• Teambonding, teambuilding and Year-end party