Assistant Manager, Executive Assistant to CEO

1. Calendar, Meetings & Time Management

• Own and proactively manage the CEO’s calendar: schedule meetings, prioritize requests, resolve conflicts, and ensure preparation materials are available in advance.

• Coordinate EXCO and leadership forums (such as pre‑reads, logistics …)

2. Communications & Correspondence

• Draft, review, and circulate communications on the CEO’s behalf when needed (emails, memos, announcements), ensuring tone, clarity, and confidentiality.

• Handle inbound correspondence (email, phone, letters); triage, respond, or route items with appropriate context and deadlines.

• Serve as the CEO’s office point of contact for EXCO members, function heads, Group Office; manage expectations and ensure timely responses.

3. Travel & Logistics

• Plan and coordinate domestic and international travel: itineraries, visas, accommodations, transportation, risk and security considerations.

• Prepare detailed travel packs (briefs, stakeholder profiles, agendas, objectives, and talking points).

• Support CEO participation in internal and external events, speaking engagements, and market visits; coordinate with hosting teams

• Support the arrangement of Group Office guest visit logistics and meetings for CEO’s office.

4. Executive effectiveness:

• Act as a thought partner, leveraging technology, judgement, and initiative to enable executive effectiveness, not just administrative support.

• Translates complexity into simple, executable actions.

• Proactively identify issues, propose options, and implement practical solutions rather than escalating problems.

• Anticipate executive needs and resolve matters independently where appropriate.

• Continuously improve workflows by leveraging technology to increase efficiency, clarity, and effectiveness.

5. Governance, Confidentiality & Compliance

• Handle confidential information with absolute discretion; comply with company policies, information security, and ethical standards.

• Ensure required approvals and documentation are properly processed and archived.

6. Other tasks assigned

• Bachelor’s Degree

• Min 5 years of working experience, with at least 2 years in similar role

• Organizational Skills: Exceptional ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

• Communication Skills: Strong written and verbal communication skills to interact professionally with stakeholders at all levels.

• Technical Proficiency: High proficiency in office software, business applications, and virtual collaboration tools (e.g., Microsoft 365/Google Workplace, Zoom, Teams, calendar and document systems).

• Attention to Detail: Keen eye for detail to ensure accuracy in documentation and correspondence.

• Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.

• Adaptability: Demonstrates strong flexibility and professionalism by effectively adapting to shifting priorities, managing unexpected tasks, and supporting CEO in a fast-paced and dynamic environment.

• Stress Management: Demonstrates strong resilience and the ability to perform effectively under high pressure; Calm, confident, and decisive in fast-moving environments.

• Solution-driven mindset