Assistant Manager, Office Service

Địa Điểm Làm Việc: Hà Nội
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Mô Tả Công Việc

KEY ACCOUNTABILITIES:
1. Strategy formulation:
• Prepare annual Capital Expenditure and GOE budgets for assign zoning / offices.
• Find opportunities for cost reduction and optimize utilization. The initiatives can vary from smart office set up, rearrangement of facility, fixed asset utilization…
• Strictly comply with company procedures for Operation, Fire Safety, Security and Asset Management.
• Draft and propose SOP for smoothly operation
• Control budget and expenditure of renovation projects and maintenance program.

2. Office management & administration:
Lead and manage of all major fit out/construction/relocation projects. Major tasks as follows:
• User requirements gathering including Personal Planning Data (PPD) preparation and sign-off.
• Fast completion of checklists for Fire safety and physical checklist. Prepare office summary (pro’s, con’s and recommendation) for users and Property Manager.
• Fast preparation of Lease Transaction Memo.
• Process follow-up tasks, such as authorize payment of retained operation fee.
• Manage company taxi cards
• Liaise & collect required documents from landlords (tax payment, invoice, …) & play a role as office’s hub information.

3. Lease administration, maintenance, asset control & office services:
• Prepare strategic office maintenance and implementation plan. This plan is cover but not limit to the following: safety equipment, air conditioners, fax machine, generators, speaker system…
• Maintain library/database of current office set-up e.g. floor plans, documents, warranties, photographs.
• Conduct Asset control and inventory. This includes of coding, disposal, moving and acquisition of new asset
• Support to facilities team as required. This will include handling and solving service requests, planning and supervising moves, other jobs as needed.

4. Relate & others:
• Prepare various regular reports.
• Train/ supervise junior staff as required.
• Performs other responsibilities and duties periodically assigned by immediate manager in order to meet business requirements.
• Quarterly update asset list and fit-out costs by location to insurers
• File insurance claim for lost/damaged assets (if any)
• Process payments for premium


COMMUNICATION SCOPE:
1. Internal 60%:
• Weekly Property & CSD departments meetings, daily discussion with internal customers, subordinates and colleague regarding Property and Corporate Service works and initiatives. Ensure to deliver the best office services to staffs.
• Do the annual supplier evaluation and cooperate with P&S to review office service.
• Effectively lead / organize to conduct / support company’s events including: happy hours, women’s / men’s day, Christmas and Lunar New Year decoration.

2. External 40%:
• Daily meeting, discussion and negotiation with landlords, real estate agencies and vendors on objective, process, and alternative solutions.
• Most Challenging communication: Ensure that key issues and stakeholders’ feedback are communicated in a concise but effective manner to persuade and gain buy-in from senior management for related key initiatives.
Xem toàn bộ Mô Tả Công Việc

Yêu Cầu Công Việc

SPECIALIZED KNOWLEDGE:
• Planning, Organization and Management skills
• Multi-task, good interpersonal skills and communication skills
• Good handling complaints, solving problems and making decision.
• Honest, strong team working
• Attention to detail and ability to follow guidelines and procedures
• Active personality: Ability to take initiative.
• Ability to make proposals, negotiate with other departments and drive change.


EDUCATION AND CERTIFICATIONS:
• Education: University, graduate in Property or Building management, construction or similar areas
• Architecture / hospitality education would be an advantage

Địa Điểm Làm Việc

Ha Noi

About Sun Life Vietnam

Sun Life Vietnam (Sun Life) is a life insurance company with 100% capital from Sun Life Financial – A leading international financial service organization with 155 years of experience from Canada. Sun Life is an established industry pioneer and market leader in pensions for both individual and corporate clients in Vietnam.

At Sun Life, we are driving innovation. Our success depends on looking ahead – remaining at the forefront of product development, embracing technology and responding to new realities.

Working at Sun Life, you’ll be challenged and inspired to be your best, every day. Surrounded by people who recognize your potential and encourage you to flourish, you’ll be rewarded for your contributions as an individual and a group.

At Sun Life, we hire the best and brightest. Are you ready to shine?

Xem toàn bộ thông tin công ty
29th Floor, Vietcombank Tower, 5 Melinh Square, Ben Nghe Ward, District 1, HCMC
100-499 nhân viên
Talent Acquisition Team
Chương trình THẠC SĨ QUẢN TRỊ & THƯƠNG MẠI - Chuyên ngành THƯƠNG MẠI QUỐC TẾ | ĐẠI HỌC THĂNG LONG | ĐẠI HỌC CÔTE D’AZUR (PHÁP)

Chương trình THẠC SĨ QUẢN TRỊ & THƯƠNG MẠI - Chuyên ngành THƯƠNG MẠI QUỐC TẾ | ĐẠI HỌC THĂNG LONG | ĐẠI HỌC CÔTE D’AZUR (PHÁP)

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