Assistant, Office Management

Địa Điểm Làm Việc: Hồ Chí Minh
Thương lượng 1218 lượt xem - Hết hạn trong 12 ngày

Các Phúc Lợi Dành Cho Bạn

Company's Policy

Mô Tả Công Việc

JOB PURPOSE:

To support the Office Manager in the provision of office solution / implementation of Office Management functions, include but not limit to office set up and renovation, office services and maintenance, lease portfolio management, asset management following company guideline & service level agreement.
This role will also provide support in office projects, maintenance and office operations budget control.


KEY ACCOUNTABILITIES:

1. Office management and administration:
• Support the Office Manager in preparation of annual Forecast and Business Plan for assigned zoning / offices.
• Support in expenses monitoring and control for office projects and maintenance program.
• Support in preparing office summary (pro’s, con’s and recommendation) for users and Property Manager.
• Raise purchase requisition, process payments on Concur system for service and maintenance expenses, acquisition of assets.
• Vendor management and evaluation

2. Lease administration, asset control, property insurance:
• Liaise with landlords, collect required documents from landlords (tax payment, invoice, …) and play a role as office’s hub information.
• Process follow-up tasks and paperwork, handle contract/annex for approval.
• Conduct Asset control and inventory. This includes of coding, disposal, moving and acquisition of new asset
• Support to facilities team as required. This will include handling and solving service requests, planning and supervising moves, other jobs as needed.
• Quarterly update asset list and fit-out costs by location to insurers
• File insurance claim for lost/damaged assets (if any)
• Process payments for premium

3. Relate & others:
• Prepare various regular reports (e.g., expenses report, office maintenance report)
• Performs other responsibilities and duties periodically assigned by immediate manager in order to meet business requirements.
Xem toàn bộ Mô Tả Công Việc

Yêu Cầu Công Việc

SPECIALIZED KNOWLEDGE AND SKILL:
• Work effectively with system and numbers
• Attention to details and ability to follow guidelines and procedures
• Mature, good handling complaints, solving problems
• Multi-tasking
• Strong communication and interpersonal skills, organizational skills
• Proactive, honest, strong team working
• Proficiency in English is a plus


EDUCATION AND EXPERIENCE:
• University graduate, preferable in hospitality, facilities management, business administration, accounting/finance
• At least 4 – 5 years of relevant working experience

Địa Điểm Làm Việc

29th Floor, Vietcombank Tower, 5 Melinh Square, Ben Nghe Ward, District 1, HCMC

About Sun Life Vietnam

Sun Life Vietnam (Sun Life) is a life insurance company with 100% capital from Sun Life Financial – A leading international financial service organization with 155 years of experience from Canada. Sun Life is an established industry pioneer and market leader in pensions for both individual and corporate clients in Vietnam.

At Sun Life, we are driving innovation. Our success depends on looking ahead – remaining at the forefront of product development, embracing technology and responding to new realities.

Working at Sun Life, you’ll be challenged and inspired to be your best, every day. Surrounded by people who recognize your potential and encourage you to flourish, you’ll be rewarded for your contributions as an individual and a group.

At Sun Life, we hire the best and brightest. Are you ready to shine?

Xem toàn bộ thông tin công ty
29th Floor, Vietcombank Tower, 5 Melinh Square, Ben Nghe Ward, District 1, HCMC
100-499 nhân viên
Talent Acquisition Team
Chương trình THẠC SĨ QUẢN TRỊ & THƯƠNG MẠI - Chuyên ngành THƯƠNG MẠI QUỐC TẾ | ĐẠI HỌC THĂNG LONG | ĐẠI HỌC CÔTE D’AZUR (PHÁP)

Chương trình THẠC SĨ QUẢN TRỊ & THƯƠNG MẠI - Chuyên ngành THƯƠNG MẠI QUỐC TẾ | ĐẠI HỌC THĂNG LONG | ĐẠI HỌC CÔTE D’AZUR (PHÁP)

Bằng Thạc sỹ chính quy quốc tế từ Pháp, được bộ GD-ĐT VN công nhận

Mang tính ứng dụng cao và phát triển kỹ năng quản lý

Gia nhập cộng đồng Alumni (Doanh nhân, Chủ doanh nghiệp nhiều lĩnh vực)