Assistant to COO | Trợ Lý Giám Đốc Vận Hành

* General Scope

The Assistant to COO provides high-level administrative, operational, and financial analytical support to ensure the execution of business strategies across the Group. The role acts as a key coordination point between Operations, Finance, Accounting, and Retail, supporting performance monitoring, and cross-functional alignment.

* Responsibilities

1. Administrative Support

• Responsible for supporting the COO’s activities on a day-to-day basis with a high level of accuracy and foresight under tight deadlines.

• Manage the COO’s calendar, including scheduling meetings, appointments, travel arrangements, and coordination with employees, business partners, and customers as needed.

• Reviewing and classifying all related documents that need to be signed from all Divisions/Departments before submitting for the COO’s approval.

• Maintain accurate records and files (digital and physical) for the COO’s office.

2. Communication & Coordination

• Provides a bridge for smooth communication between the COO’s office and internal departments; demonstrating leadership to maintain credibility and support with senior management staff.

• Draft, review, and edit correspondence, reports, and official documents for the COO’s approval.

• Coordinate with relevant departments, management teams, and external parties to ensure follow-up on action items.

• Handle confidential information with a high level of integrity and discretion.

3. Meeting & Event Management

• Arrange logistics for management meetings and other high-level events.

• Prepare briefing materials, presentations, and reports for the COO prior to meetings.

• Attend events/meetings or summarize reports/emails.

4. Finance & Planning Analysis

• Review financial reports, management accounts, cash flow summaries, and investment proposals for management review.

• Coordinate with the Finance & Accounting team on reporting timelines and management information requirements.

5. Reporting

• Prepare regular or ad-hoc reports as requested by the COO.

1. Age

• 30 years old

2. Education

• Bachelor’s degree in Finance, Accounting, Economics, or related fields

3. Foreign Language

• Fluency in English

4. Essential Knowledge

• Proactive in handling matters

5. Skills

• Good communication skills

• Presentation skills

• Minute taking skills

• Attention to details

• Customer-centric person

• Problem-solving skills

• Well organized in planning

• Time management skills

6. Experience

• Minimum 5 years of experience in administration, operations, finance roles, preferably within real estate or retail groups.

7. Appearance

• Good looking, maintain a well-groomed, polished, and professional appearance

8. Desire Characteristics

• Patient, flexible

• Able to work under high pressure to handle a wide variety of activities