Assistant to Manager

* Position Overview:

The Secretary to the Country Manager (English - Vietnamese - Thailand) is responsible for carrying out interpretation tasks during BOD meetings and document translation from Thailand / English to Vietnamese and vice versa; as well as fulfill coordination and administration tasks to ensure effective support Country Manager in Company’s day-to-day operational management.

* Responsibility:

- Serve as the primary point of contact and liaison Country Manager and both internal/external departments.

- Prepare and hold company meetings, make meeting minutes and related dossiers.

- Efficiently manage calendars, schedule appointments, meetings, and travel arrangements. Ensure the Country Manager’s time is utilized effectively and efficiently.

- Track projects assigned to respective departments and teams, monitor the implementation of assigned tasks in the meeting minutes and report the progress to the Country Manager.

- Ensure accurate information delivery and effective communication throughout working sessions between foreign expats and company personnel.

- Review and verify documents submitted to the Country Manager and provide secretarial support to make complete dossiers.

- Oversee and interpret the company’s administrative policies and procedures.

- Communicate with internal units/departments initiatively for problem-solving or daily processing.

- Prepare and translate documents, such as reports contracts, submissions, meeting agendas, memos, technical documents, etc., in both English and Vietnamese.

- Support administrative and logistics work, including: arranging meeting schedules, book meeting rooms, etc.

- Collaborate with other corporate departments to complete the assigned or other tasks as assigned upon business needs by the Country Manager.

- Thailand is preferred

- Bachelor´s Degree in Thailand/ English Language, Business Administration, Economics or similar field. Preferably experience in FMCG business.

- Good interpretation and translation skills both in English/Thailand and Vietnamese, secretary is preferred.

- Good interpersonal skills to work effectively with diverse teams and personalities.

- Good documentation skills.

- Excellent organizational, time-management, and prioritization of tasks to ensure timely completion.

- Able to handle sensitive information with discretion and maintain confidentiality.

- Strong sense of responsibility; be proactive, able to anticipate needs and act accordingly.

- Demonstrate independent and results-driven with strong attention to detail and accuracy.

- Highly flexible and adaptable to changing priorities and demands

- Proficient in Microsoft Office, including Excel, Word, and PowerPoint.