Bid & Pricing Executive

The purpose of the job is to work together with the Group Bid & Pricing team, Group Business Development team, Ben Line local offices, vendors, and network partners to gather information, price and prepare regional bid submissions and quotations across five sectors: Oil & Gas, Renewables, Cable, Dredging and Infrastructure

The Group Bid & Pricing Executive must be able to anticipate and address the customer’s needs with a goal of complete satisfaction.

1. Overall Bid Management:

• Document Review: Analyse tender documents and instructions upon receipt from customers, identifying key deliverables, timelines, and compliance requirements.

• Checklist Creation: Develop a detailed checklist of key milestones, mandatory documents, and compliance criteria to ensure timely submission.

• Internal Coordination: Facilitate strategy meetings with internal teams, including operations, finance, and sales, to align bidding strategies and assign tasks.

• Clarification Management: Liaise with the customer to seek clarifications on ambiguous aspects and communicate updates promptly with the internal team.

• Bid Tracking and Follow-up: Monitor the progress of tender submissions and ensure proactive follow-up with customers post-submission until bid results are finalized.

• Compliance: Ensure the entire tender process complies with both internal governance and customer-specific requirements.

2. Technical Bid Preparation:

• Collaboration: Work closely with Ben Line local offices, the Group Admin Executive, and subject matter experts to draft accurate technical proposals.

• Customisation: Tailor proposals to reflect customer needs, focusing on the company’s capabilities, service offerings, and operational strengths.

• Capability Statement Development: Craft compelling capability statements and case studies that highlight the organization’s expertise and track record in managing similar projects.

• Quality Assurance: Ensure all technical documents are clear, consistent, and aligned with tender specifications, with no room for misinterpretation.

3. Commercial Bid Preparation:

• Rate Gathering: Collaborate with internal departments, agents, and vendors across the Ben Line network to gather accurate rate information.

• Cost Analysis: Conduct thorough price benchmarking and competitor analysis to ensure proposals are cost-competitive and reflect market conditions.

• Proposal Accuracy: Ensure commercial proposals are submitted with precise, timely, and compliant cost breakdowns, avoiding discrepancies or errors.

4. Pricing:

• Quotation Handling: Act as the main point of contact for pricing-related inquiries from clients on a case-by-case basis, delivering quick and accurate responses to ensure high customer satisfaction. Ensure all quotations are accurate, competitive, and aligned with the company’s pricing strategy.

• Coordination: Work closely with local offices, vendors, and network partners to validate rates and confirm commercial terms.

• Analysis & Solution Provision: Analyse client-specific needs, transportation modes, and project scopes to provide customized pricing solutions for each account. Proactively adjust pricing strategies to meet evolving client needs or market changes, offering value-added solutions to strengthen long-term client relationships.

• Experience: 3-5 years of experience in tender management, procurement, logistics, or a related field, preferably in a B2B or marine environment.

• Industry Knowledge: Familiarity with tender processes in logistics, shipping, or freight forwarding. Experience working with global networks is an advantage.

• Communication Skills: Strong verbal and written communication skills to coordinate with internal teams, customers, and suppliers effectively.

• Analytical Skills: Ability to interpret and analyse financial data, conduct cost comparisons, and generate meaningful insights for competitive pricing.

• Attention to Detail: Meticulous and organized, with the ability to handle multiple tenders simultaneously while meeting deadlines.

• Problem-Solving: Proactive and resourceful, with the ability to anticipate challenges and develop solutions to ensure smooth tender submissions.

• Technical Proficiency: Proficient in Microsoft Office (Excel, Word, PowerPoint) and experience with tender management software/tools is an advantage