Biên Hòa - Administration Officer

A. Transportation:

• Handle all processes related to transportation arrangement, sourcing and negotiation with new suppliers (if any), follow up related payments.

• Receive bookings and rental cars for business, get feedback to improve the transport quality.

• Make duty schedule, follow up daily routine of drivers by GPS, monitor transport bills & receipts, follow up vehicle km and make payment for overtime vehicle and ticket fee.

• Manage transportation service with cost control manner for all plants.

B. Receptionist:

• Receive documents, packages, fax & send to recipients.

• Answer phone calls, transfer phone line, welcome guests, and contact related person.

• Arrange flowers for all events, order name card, book restaurant for visitors, make hospital appointment, arrange meeting room for employees & visitors.

• Arrange motorbike for courier requirement daily.

• Order daily meals for all employees & visitors, and prepare refreshment for monthly birthday party.

• Arrange gift vouchers & birthday card for employees.

• Follow up the yoga class and improve (if any).

• Control all the welfare services and hygiene safety in working environment.

C. Administration:

• Arrange visa, ticket, and hotel for employees & visitors on the business trip.

• Arrange accommodation for expats (such as temporary residence registration, expats' house & maids).

• Arrange facilities (meal, refreshment, meeting room ...) for training courses, and visitors.

• Coordinate with Human Resources team in organizing company events.

• Arrange documentation related to administration services.

• Make sure all the welfare facilities' payments are done on time.

D. Others:

• Implement and maintain 5S standards.

• Other tasks as assigned by Manager.

• Associate Degree or Bachelor's Degree in Business Administration, or related fields.

• Communication skills, MS Office skills, Administrative skills

• Integrity, Attention to detail

• Minimum of 1 year of experience in similar capacity.