[BÌNH DƯƠNG] HR SUPERVISOR

Primary Objective:

Perform daily administrative tasks for Store’s smooth HR operations in terms of recruitment, C&B, training, system & digitalization, discipline, employee relations, performance management, HR management & Reports, Rules and Regulations.

Key Activities:

1. Recruitment activity

2. Training activity

3. C&B activity

4. Employee Relations & Performance

5. HR management & Reports

6. Rules and Regulations

7. Other duties

Roles and responsibilities:

1. Recruitment activity:

- Develop and Execute Recruiting Process and Plans

- Ensure all vacancies are filled with the suitable candidates within the targeted time.

- Act as a member of recruitment interview panel.

- Obtain and assess reference checks of the candidates.

- Maintain recruitment database of qualified or potential candidates for current and future needs.

- Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.

- Develop and improve the recruitment processes to be more innovative and cost effective

- Advise hiring managers on recruitment matters.

- Control recruitment expenses within the budget.

- Conduct exit interview and analyse the reasons of resignation.

- Plan, prepare and hold job fair to attract candidates.

- Participate in Branding activities: Coordinate and Implement University/College/Vocational School for Recruiting Initiatives (Store Tour, Job Fair, Seminar, Workshop)

- Coordinate with universities, events in relation to targeted hires.

- Running Management Trainee program to attract the most potential candidates.

2. Training activity:

- Ensure to organize training orientation program for new staff: logistics, training data, attendance, training reports.

- Follow promoter rules and ensure new employees receive full induction training base on company policy.

- Ensure full training for promoters based on company policy.

- Collect training request from store management team and collaborate with Academy to develop training materials;

- Delivery company training programs and talent development programs as required.

3. C&B activity:

Ensure timely completion of related items such as:

- Timekeeping/Salary/Tax/Insurance...

- Manage labor contracts: Sign new/Re-sign;

- Manage employee information;

- Advise/answer policies for employees.

4. Employee Relation & Performance:

- Manage, co-operate, support discipline process

- Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review

- Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.

- Participate in the implementation of ongoing improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.

- Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.

- Support all gather performance evaluation document & analyses its result

- Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement

- Planning & organize Company event (Best Employee, Best Practice, Long Service, HR Day, Health check, AE checking, blue card...)

- Support Employee Engagement survey & co-ordinate with other Departments for action plan

5. HR management & Reports:

- Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly

- Identify and reduce unnecessary tasks to increase staff productivity.

- Regularly train and motivate subordinates in daily works.

- Identify potential staff for succession planning purposes.

- Build and promote teamwork spirit.

- Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work,…

- Manage all information of employees, make sure employees’ data correctly.

- Check information and provide report when necessary.

- Be in charge of headcount and turnover rate report

- Employees weekly report

- Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)

6. Rules and Regulations:

- Follow all working procedures, the company’s policies, rules and regulations.

- Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.

- Advise Line Managers some work relating to HR’s issue

- Update HR related regulations and laws of Vietnam.

7. Other duties:

- Support other departments as necessary.

- Raise all issues that store having and propose solution for improvement

- Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager/ Store Manager

1. University/ College degree

2. Minimum 04 year of related experience in HR, 2-3 years of talent acquisition and direct recruiting experience.

3. 01 year at supervisor role is a plus.

4. Be able to work at shift & on Public holidays.

5. Good knowledge of HR related regulations and laws of Vietnam.

6. Excellent knowledge of sourcing and recruitment techniques including social media.

7. Effectively manage multiple searches for candidates in different fields

8. Good communication in English

Preferred skills

1. Computer literate (Word, Excel, Power point).

2. Good communication and problem solving skill and leader skill

3. Strong verbal and creative written communication skills

4. Self-disciplined with ability to work independently.

5. Good command of English (verbal and written) is a plus.