Bmi - Finance Assistant Manager

1. Job Purpose

- This position includes, but is not limited to manage the whole process of advertising and promotion expenses, maintain and develop it to ensure those expenses are reflected correctly into financial statements, compliance with accounting principles, practices and procedure, analyze and highlight the risks and opportunities of actual BMI spending vs. budget, Media cost saving, deliver and submit the BMI reports timely.

- Partnering with other finance functions and business team (Media, C&CA), as well as external parties like Agencies.

2. Job Description

Lead Media Managements – Overlook total Media with focus on Traditional (TV)

- Be responsible for managing the whole process of media cost management

Work with media team and media agencies to manage media contract sign off and invoice payment to ensure that all media contracts/invoices to be signed off with full budget approved and in accordance with financial policies

- Control and tracking all media saving items; Work closely with media agencies to track and action toward saving target.

- Work closely with Finance Partners to highlight issues/potential risks impact to media actual spending vs. budget; Coordinate with relevant partners to ensure that media buying managements to be managed effectively and efficiently

- Prepare and deliver media analysis/media deep dive by media channels, media suppliers and others if required

Coordinate with Media Team & Media Agencies to ensure smooth payment operation.

Manage cross BU Projects centrally

- Be responsible for managing central BMI projects.

- Manage efficiency, risk and opportunities to deliver target setting

Lead forecasting process for central projects

- Upload forecasting into system for central cost items; Highlight issues/potential risks impact to other advertising and promotion forecast accuracy.

- Work closely with business team and agencies to manage actual cost versus budget approved; Ensure that cost be reflected correctly into financial accounts

- Prepare and deliver Other Adv. or Promotion analysis/deep dive by cost item/by activity or by supplier if required

Drive month end closing for BMI expense

- Prepare and deliver draft Other Advertising and Promotion result monthly; Work out with finance partners on variances clarification

- Create media internal order correctly at any level of product and customer hierarchy and financial dimension

- Be responsibility for calculation, posting and reverting accrual/provision for media Traditional and BMI consolidated; Ensure all month end steps will meet with required timeline

- Work closely with CG Team, GCOPA and MEC coordinator to fix all relevant issues; Ensure no hiccup during month end period

- Work out with PPM regional support team on jobs relevant to PPM scheme data; Ensure information to be provided in full on time and exactly

- Work with regional support team and IT partner to deal with system interface issues across legacy systems; Support business users in dealing with relevant concerns/issues

- Ensure that all cost items will be booked into financial system correctly and compliantly with Unilever financial accounting treatment

- Return scheme budget and blocked required schemes in full on time monthly

Overlook stewardship of BMI management

- Be responsibility for designing and delivering monthly reports relevant to B&MI management as assigned and new requirements; Ensure report accuracy and in time submission

- Be responsibility for preparing and delivering monthly balance sheet reconciliation of total B&MI expense and prepayment accounts

- Manage B&MI SCOA and B&MI process

- Develop, test, update and control B&MI SCOA change; Highlight any risk to accounting treatment compliance from current practice/way of working

- Manage master data; investment type mapping for the whole cost items of B&MI; Be responsible for testing B&MI process change in relevant systems

Job Requirements

- University graduate in Finance with 2-3 years of experience in similar role

- Experience in working with SAP system

- Good communication and presentation, able to deal with multi-tasks and ad-hoc issues.

- Fluency in English communication

- Good in Analysis, Problem Solving and Partnering skills

- Detail oriented and able to deal with system working;

- Be able to work with complex excel files and Power BI

- Willing to learn and able to adapt with changes