Business Support / Furniture IndustryUrgent job

Department: Administration

Purpose Statement:
The purpose of this role is to serve as an office administrator to ensure smooth running of office operations, safe keeping of office facilities and office well-being of the employees. Provide local finance and HR support as required.

This role also serves as business support to provide accurate and timely information of the production and delivery status of customer orders.

Position Interfaces:
Internal: VN Office Staffs, SG HR/Finance Departments, Other Branches/Sourcing Offices
Partner with Customer Service (CS) on Customer Orders
External: Related Government Departments/Agencies

1. Office Administration
a. Admin Support:
- Managing business accommodation and flight reservation for visitors, customers and employees
- Maintain office documents and contracts
- Administer cleaner and driver
- Attend required meetings of local government departments
- Visa applications and updates for foreigners and their families
- Support HR onboarding program and local employee data administration
- Maintaining office facilities and environment according to local governance and compliances
- According to the requirements of the business, make inquiries in the early stage and follow up in the later stage, and record for information collection and payment
b. Finance Support
- General office payment
- Ensure office procurement of supplies and maintain fixed assets
- Monthly and usually finance budget and cash & bank journals

2. Order Management
- Receive order advice from Customer Service, allocate orders to appropriate supplier and ensure consistency with requirements

3. Supplier Management
- Ensure Suppliers receive/confirm orders and updates booking confirmation to CS

4. Report and Document
- Update Order/Shipment/QC Inspection status on system on a regular basic
- Upload shipping documents to SharePoint and liaise documents arrived in SG on time