Country Facilities Manager (Senior Level)

Country Facilities Manager (Senior Level)

Địa Điểm Làm Việc: Hồ Chí Minh
Thương lượng 571 lượt xem - Hết hạn trong 22 ngày
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Các Phúc Lợi Dành Cho Bạn

Attractive salary and benefit package
Private healthcare package
Up to 25 paid leave days per year

Mô Tả Công Việc

About the job
Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.


The Company will retain your personal information for a period of one (01) year unless otherwise indicated by you.
You can find out more about how the Company process your personal information, or how to withdraw your consent in this Recruitment Privacy Statement.

Position Objective

The Country Facilities Manager provides strategic leadership and operational management of all properties, buildings and infrastructure assets across all Cognita schools in Vietnam. This role is critical in ensuring efficient management of campus operations, offering functional and effective facility systems, and leading the development and implementation of new initiatives that facilitate the smooth operation of all School sites.

The Country Facilities Manager operates with a high level of autonomy and is expected to display reliable leadership, communication, and technical skills to guarantee the safety, security, and efficient operation of all facilities and equipment.

This role is responsible for:
The planning and implementation of cost-effective and quality facility services at all campuses including maintenance, cleaning, security, waste management, car parking, utilities management, vehicle fleet services, food catering services, health & safety, landscaping and other outsourced services
Management of facilities master planning, capital works projects, facility rental and refurbishment projects
Senior level interaction and negotiation with service providers, regulatory authorities, government bodies and internal clients
Developing policies and procedures in order to improve the performance of the Facilities Department


The Country Facilities Manager reports directly to the Managing Director and performs key duties, including but not limited to:

Facilities Services

Develop and implement operations and facilities-related strategies across all Cognita school campuses in Vietnam, in line with the Group's strategic plans
Serve as a member of the school’s Senior Leadership Team Operations (SLTO), regularly meet and consult with other SLTs to support division or school-wide initiatives
Developing and implementing facility management policies, procedures, and best practices to ensure operational activities are managed and executed efficiently and effectively
Oversee day-to-day operations, ensuring that all facilities-related service requests are timely and properly delivered, including:
- Cleaning
- Security & parking

- Waste management & Recycling
- Landscaping

- Catering & Events supports
- Transports / School bus service

- Mail
- Other out-sourced services as required

Take the lead role in the facilities' aspects of crisis management to ensure minimal disruption to on-campus activities
Staff recruitment, supervision, and management to meet the goals and objectives of Schools, including the conduct of performance management reviews, and professional development, to ensure optimum performance within a team environment
Contractor selection and management - taking part in Tenders, Contract Management, Contract Compliance, Contract Administration and Contractor work evaluation for (1) School bus service (2) Cleaning service (3) Security Service (4) All maintenance services related to grounds and buildings (5) Waste disposal systems, recycling activity, and mail service
Classroom space planning and resources allocation

Maintenance & Repairs

Manage and coordinate all facility maintenance, repairs, and upgrades
Develop and manage a preventive maintenance program that ensures that building systems and equipment are serviced and maintained regularly to minimize downtime and prolong equipment lifespan
Coordinate insurance claims for facilities damages

Health & Safety

Ensuring compliance with relevant health and safety regulations, building codes, and other legal requirements
Overseeing and managing the security of the building, including access control, surveillance, and security systems
Effective management of relationships with local authority organizations related to Facilities safety (fire police, local police, Department of Natural Resources and Environment, Food safety)


Ensuring the team’s operations complies with the school’s safer recruitment and safeguarding policies

Budgeting & new construction support

Prepare, negotiate, and agree on annual Repair and Maintenance Opex and Capex budgets
Monitor the facility operating plan and expenditure of budget funds allocated to each campus
Perform analysis and forecasting, including contributions towards a five/ten-year plan of maintenance, facility improvement, and cost reduction initiatives
Assist in the development of capital budgets for the property and support the Vietnam Estates Manager for development projects

Extended professional role

Lead in developing the right culture by taking every opportunity to promote the philosophy and policies of the Cognita Group & its constituent schools
Take responsibility for students and fellow team members in times of emergency
Communicate positively and appropriately with staff, leadership, and members of the school community
Perform other duties as required by the Managing Director
Xem toàn bộ Mô Tả Công Việc

Yêu Cầu Công Việc

Position Requirements

Key to success (Key Selection Criteria)

Successful candidate will demonstrate the best combination of the following characteristics:

Proven Facilities Management experience, preferably within an educational environment
Demonstrated experience in the supervision of building works, contractor management, and contract
Project Management knowledge, qualification and/or experience
High level interpersonal and communication skills, including the ability to establish strong links with key stakeholders as well as the ability to negotiate effectively and work through issues constructively
Demonstrated staff management experience
Working knowledge of budgets, forecasting, and metrics
Proficient computer skills


Bachelor of Engineering/Management or related fields with solid knowledge of local occupational safety requirements or other relevant experience
At least 15 years of experience in Facilities and 5 years in senior management.
Experience with security management

Key business stakeholders

Management Team
Health and Safety Manager – Asia
Health Center Manager, DSL, Aquatics & Activities Directors, and other related functional managers
Students, teachers, parents
Outside contractors/venders

Working Conditions

Indoor / outdoor
Moving around a large campus
Offsite meetings may be required
Being able to work flexible hours (after school hours, weekends, school holidays etc.)

Term of Employment

Working Hours: 8:00 am – 5:00 pm, Monday to Friday. Occasional after hour work to be expected.
Annual Leave: 12 days per school year
Additional Paid Leave: 13 days per school year
Medical Benefits: Health Insurance, 24/7 accident insurance, Emergency response,
Probation Period: 2 months
Pre-medical exam: Required
Referee request: Required
Background check: Required

The job holder’s responsibility for promoting and safeguarding the welfare of children and young person’s for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the relevant Cognita Safeguarding; Child Protection Policy and Procedures at all times. If in the course of carrying out the duties of the role, the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home, s/he must report any concerns to the School’s Child Protection Officer/Designated Safeguarding Lead or to the Head or indeed to the Regional CEO so that a referral can be made accordingly to the relevant third party services.

Địa Điểm Làm Việc

Hồ Chí Minh, Thành phố Hồ Chí Minh, Việt Nam

Employment Condition: Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed. Appointment is subject to an enhanced Disclosure and Barring Service (DBS) check for regulated activity (if the candidate has lived in the UK) and/or criminal/police or equivalent background checks for all other countries inhabited (irrespective of whether you worked in those countries).

Launched in 2004, Cognita is an extraordinary community of diverse yet connected schools, spanning sixteen different countries. We share one common purpose: to deliver an outstanding holistic education that will enable our students to thrive in a rapidly evolving world. With over 100 schools in Asia, Europe, Latin America, the Middle East and the United States, we employ 15,000 teaching and support staff in the care and education of more than 85,000 students.

Our schools provide a truly holistic education based on rich and varied experiences that focus on social, emotional, physical and cognitive learning. This results in excellent academic outcomes for our students, who are also equipped with the agency, adaptability and positive attitudes to set them up for success in our fast changing world.

Xem toàn bộ thông tin công ty
28 Vo Truong Toan St, An Phu, Dist 2, HCMC, Vietnam
500-999 nhân viên
Ms. Hien Le
Bảo Hiểm Sức Khỏe Cho Người Dùng VietnamWorks | Hợp tác cùng Tokio Marine Vietnam

Bảo Hiểm Sức Khỏe Cho Người Dùng VietnamWorks | Hợp tác cùng Tokio Marine Vietnam

Mức phí tốt nhất chỉ từ 600.000 VND/năm

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