D2C Store Administration Specialist - Hanoi

[Administrative Management] 1. Processing administrative tasks and preparing necessary documents for operations 2. Ordering supplies and monitoring inventory for necessary equipment in operation. 3. Provide requested reports. [People Support] 1. Support the master on people management processes including hiring and evaluations [Facility Management] 1. Establishing and managing regular maintenance schedules for facilities (buildings, equipment, systems, etc.) 2. Maintaining a conducive store environment through smooth collaboration with security and cleaning companies 3. Addressing and resolving issues related to facilities (buildings, equipment, systems, etc.) as they arise [Safety Management] 1. Ensuring staff awareness and dissemination of processes for preventing and responding to safety incidents, with updates as needed 2. Verifying procedures related to safety inspections and preparing necessary documents when required

- 2+ years working experience in administration. Preferable in retail sales industry. - Proficient in Microsoft Office. - Reporting & synthesis capabilities. - Ability to draft notices & procedures. - Careful, meticulous, highly responsible. - Good communication skills, clear presentation. - Good at number analysis. - Knowledge: • Basic understanding of retail store operation and necessities • Basic understanding of safety rules • Experiences in retail store and operations - Skill: • Organizational skills to manage documents, office tools • Arranging and maintaining facilities at optimal status • Performing multiple tasks simultaneously in a fast paced environment • Excellent interpersonal and communication skills • Ability to collaborate with cross functional teams • Quick adaptability to changes in operational procedures - Attitude: • Having sense of confidentiality standards when handling store administrative documents • Responsibility for store operations