Document Controller

• Synthesis of the construction schedule, the volume of work performed during the day;

• Take care all client liaison related to the project schedule;

• Attend initial project meetings to know project relevant client team and way of work;

• Take/ check meeting minutes of each meeting and distribute to the involved parties, record deliverables;

• Collect and check all document, document control.

• Receive and return submit documents from contractors and distribute to relevant personnel.

• Tracking and follow code document submit include internal and external on project.

• Prepare records delivery;

• Monitoring the implementation of the project personnel, attendance, expense accounts;

• Implementation of office operations, project logistics;

• Check English spelling + grammar of all documents & Translation from Vietnamese into English and vice versa;

• Check time record of each team member, prepare project time tracking and warn if time spend is over budget;

• Prepare Tender prequalification for submission;

• Coordinate with team for preparation of Final Acceptance as well as support for completion As-built document if required.

• Prepare weekly project tracking list ;

• Do the other task as required by the line manager.

Key role and responsibility on project

• Submit, record project documents in accordance with ISO and regulations of companies.

• Provide full admin support to the project team and coordinate relevant department to ensure the smooth running of the project operation (logistic, hotel, transportation, etc.)

• Monitoring, recording, and control all project documents efficiently including print, scan documents.

• Check and verify claim & invoice of project team as well as making payments when be required

• Monitor and record material import and export at site

• Work location: Nhon Trach 1 Industrial Zone – Dong Nai

• Foreign Language or Business Administration University Degree

• 2 years of experience as Project Secretary

• Experience in ISO 9001:2015 system is preferable

• Experience at project organization/management skill

• Experience in construction industry and technical term translation

• Experience in taking meeting minutes by English

• Very good command of English – Vietnamese is a plus

• Proficiency with MS Office (Word, Excel, Powerpoint), MS Project ability is a plus

• A smart appearance and professional manner

• Attention to details and carefulness

• Pro-active approach to challenges, honest, responsible

• Strong collaboration, good communication and interpersonal skills