Document Controller

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What We Can Offer

13th salary, performance bonus, 18 annual leave days
Able to work in an active and professional working environment.
Insurance and Paid-leaves as required by Labor Law.

Job Description

PURPOSE AND SCOPE
Provide Project and Engineering related Document Control services to the departments.

KEY ROLES AND RESPONSIBILITIES
1. Ensure all project and engineering related documents are managed in strict confidentiality and meet formal requirements or required standards.
2. Maintain a set of procedures and document templates necessary for execution of projects.
3. Manage and improve document management system, control procedures and templates.
4. Establish and implement efficient project-related document control register, database and hardcopy filing system.
5. Ensure and maintain document index according to ISO requirements.
6. Train employees on the correct way to follow the system, procedures and templates.
7. Assist project and engineering team to ensure documents are set up, completed, scanned (if necessary) and shared to facilitate timely project completion.
8. Ensure document submissions are in accordance and compliant with document formats and requirements.
9. Liaise with and distribute project related information with all levels of project and engineering team and potentially external parties.
10. Plan and record document flow to and from all necessary parties, including authorities, clients, contractors and project/engineering departments with documents/letters numberings.
11. Coordinate and manage both physical and digital records storage, archiving and retrieval of documents on behalf of project, engineering departments and clients.
12. Respond and manage internal and external requests for documentation.
13. Conduct regular reviews and document audits to maintain accuracy of the documents, editing where necessary to ensure they are up to date.
14. Produce necessary document progress reports to project/engineering managers.
15. Prepare ad-hoc reports/documentations on projects when required.
16. Cooperate and communicate effectively with project/engineering managers, project engineers/design engineers and provide necessary assistance and admin support to the other departments.
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Job Requirements

QUALIFICATIONS & EXPERIENCE
1. Diploma or degree in Management, Science, Engineering, Social Science or equivalent.
2. Minimum 3 years of relevant working experience in document control function
3. Fluent in English and Vietnamese
4. Knowledge in Solar Industry is preferred
5. Vietnamese only
6. Knowledge of Microsoft Office and advance Excel capability
7. Hands-on experience with MS Office and MS Excel
8. Related working experience in construction project or engineering office for renewable energy, thermal power plant, process industries and multi-discipline process plant.

SKILLS/COMPETENCIES & PREFERRED CHARACTERISTICS
1. Ability to work in fast paced environment with multiple discipline projects
2. Flexible and willing to learn
3. Be a motivated individual who has acquired a good understanding of work ethics and driven to work objectively
4. Team player with excellent communication and inter-personal skills commanding good written and spoken English.
5. Have solid understanding of facts reporting
6. Observe compliance with local and company regulations

Interested candidates may submit the following:
1. Comprehensive resume/CV with recent photo
2. Current and expected salary in gross
3. Date of availability

Job Locations

District 1, Ho Chi Minh City, Vietnam

Sembcorp Industries is a leading energy, marine and urban development group, operating across multiple markets worldwide.

Its urban business has accumulated more than 25 years of experience in transforming raw land into sustainable integrated urban developments, comprising industrial parks as well as business, commercial and residential spaces. It has a portfolio of 13 private sector-led and government-supported projects in Vietnam, China and Indonesia, spanning around 11,000 hectares in these markets. Its projects have attracted over US$29 billion in direct investments, and close to 1,000 multinational and leading local corporations as tenants, delivering the economic engine for growth.

Sembcorp’s energy business has a strong track record in developing and developed markets and provides solutions across the energy and utilities value chain, with a focus on the Gas & Power, Renewables & Environment, and Merchant & Retail sectors. It has a balanced energy portfolio of over 12,500 megawatts, including thermal power plants, renewable wind and solar power assets, as well as biomass and energy-from-waste facilities. www.sembcorp.com

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Tòa nhà Friendship Tower, 31 Lê Duẩn, Phường Bến Nghé, Quận 1, Tp Hồ Chí Minh
100-499 staffs
 	  CHƯƠNG TRÌNH TUYỂN SINH THẠC SĨ QUẢN TRỊ THƯƠNG MẠI QUỐC TẾ - ĐẠI HỌC CÔTE D’AZUR (PHÁP)

CHƯƠNG TRÌNH TUYỂN SINH THẠC SĨ QUẢN TRỊ THƯƠNG MẠI QUỐC TẾ - ĐẠI HỌC CÔTE D’AZUR (PHÁP)

360 giờ học linh động, phù hợp với học viên vừa học vừa làm.

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