ES Arts Resources Assistant

Division: Elementary School

Position: ES Arts Resources Assistant

Reports to: Head of ES Arts Department & Liaises with Art and Music Teachers

Working Hours: 8:00am-5:00pm from Monday to Friday

HOW TO APPLY:

Interested candidates are requested to send your applications via the School Recruitment Portal at https://www.applitrack.com/unishanoi/onlineapp/_application.aspx?posJobCodes=490&posFirstChoice=2020%20-%202021%20SCHOOL%20YEAR%20OPENINGS&posSpecialty=

Please note that only applications received via this portal will be considered for review

Responsibilities:

Music

● Maintain Music inventory - Inventory of string instruments (ukulele, violins, cellos)

● Preparation of materials for the strings instrument (stickers, shoulder pad, rock stopper, rubber bands, bag tags, pencils)

● Instrument set up as required (music stands, stools, percussion instruments, mallets)

● Stage set up for the performances

Art

● Set up of resources for lessons

● Work with Art TAs to ensure all drying racks are emptied each morning and put away correctly

● Mounting and organizing artworks for twice yearly art exhibitions

● Working with operations staff to set up Arts specific events - eg. Tet assembly backdrop

● Able to use initiative and be proactive, understanding what is needed in each art room

● Be excited to work in a fast paced, ever changing environment

Art and Music

● Demonstrate excellent organizational skills and develop and communicate effective systems

● Filing of orders

● Making purchases requests (through Veracross or equivalent) - liaise with procurement

● Coordinate with the operations team for booking arrangements

● Handle photocopying, printing and cutting tasks

● Bulletin board set up

● Collect and organize supplies from stationery

● Prepare classroom resources according to lesson plans, including responsibility for all resources at the end of each lesson

● Assist in the design, creation, display of curriculum projects

● Work with Arts (Art and Music) Teachers and Procurement Department in monitoring overseas and local orders, including updating stock inventory.

● Maintain classroom and equipment cleanliness (liaise with cleaning staff)

● Provide support as requested by the teachers

● Perform other tasks as required by the ES Arts Teachers

Key Competencies:

Technical capacity

i. Education / qualification

● University degree in languages or arts or related disciplines

ii. Experience

● 2 years’ experience in a similar role

iii. Technical knowledge

● Above-average proficiency in written and spoken English

● Customer service orientation

● Knowledge of information relevant to the position

● Aptitude and application of skills and techniques relevant to the position

● Proficiency using Google Suite, especially Google Docs and Google Sheets.

Stakeholder responsiveness

i. Relationship building

● Demonstrates an understanding of Stakeholders’ needs and expectations

● Shows respect for Stakeholders at all times

● Demonstrates consideration for Stakeholders’ time by being well prepared

● Gives timely and appropriate feedback to Stakeholders

● Builds positive, harmonious and professional relations with Stakeholders’

● Develops an understanding for Stakeholders’ circumstances

● Identifies the appropriate person from Stakeholders’ to elicit right information

● Shows consideration for Stakeholders in making requests

ii. Professional Judgment

● Applies knowledge gained from own and others’ experience

● Provides stakeholders with sound advice

● Judges when to refer to others for advice

● Adapts quickly to stakeholders needs and expectations

● Anticipates stakeholders problems and is proactive with providing solutions

Management skills

i. Team

● Co-operates with fellow team members to add value to work

● Communicates effectively with others so as to not double up on work

● Offers help to others when excess capacity is available

● Shares knowledge and information

● Discusses problems and issues with colleagues to learn from their experiences

● Shows interest in others’ work to develop team spirit and greater understanding of UNIS

ii. Task

● Listens to requests and responds promptly

● Remains on schedule with all work

● Ensures is always well prepared by planning and setting priorities

● Understands scope of job

● Delivers professional advice within scope of experience

iii. People development

● Is clear with instructions and expectations

● Helps junior staff understand what is important

iv. Problem solving

● Takes a logical approach to work and work issues

● Makes best use of available information

● Thinks through problems and possible solutions and tries to solve independently

● Learns from past experiences and applies to new situations

● Identifies problems in the early stages

Personal effectiveness

i. Drive & commitment

● Displays a positive attitude

● Demonstrates pride in UNIS

● Manages time effectively to increase work efficiency

● Is seen to be conscientious

● Works hard to achieve required results

● Strives to improve own performance

● Accepts constructive criticism and uses it to improve performance

ii. Attitude

● Presents a professional and positive image of UNIS

● Dresses appropriately

● Is punctual and manages own time effectively

● Seeks guidance and feedback from others

● Actively seeks to improve technical skills by seeking and responding positively to feedback

Social skills

i. Communication skills

● Communicates clearly, concisely and effectively, both written and spoken

● Actively listens to others

● Adapts behaviour and communication style according to different Stakeholders’ needs and expectations

ii. Social Confidence

● Develops and maintains a network of contacts within UNIS