Estimating Coordinator Cum Admin

1. Handling Quotation activity
• Receive, process and release all new and revised quotations to concerned Engg Group based on the Engg Complexity
• Keeps proper filing system. Coordinate with area offices for any clarifications required regarding any quotations and pass the information to concerned group supervisor / designer
• Updates area offices regarding quote release schedules and releases to area sales offices the estimates and proposal dwgs as released by Engg.
• Follow-up with Group Leaders for Designer name and schedule for quotations/final estimates.
• Make sure all the entries in the QS are correct and the QS is updated daily
• Make sure that all entered quotations have a schedule by end of the day of receipt.

2. Preparation of report related to quotation
• On a daily basis, print and distribute Report of Quotation not Release to Engineering Supervisor, Group Leaders/ Supervisor.
• On a monthly basis, submit report of new/revised quotes during month to Engineering Supervisor.
• On a quarterly basis, submit complexity report to Engineering Supervisor
• Covers for the Engineering Secretary in her absence, and assists as and when needed.

3. Assist Engg Supervisor
• Types all memos and documents as required by the E Manager.
• Keeps track of E Manager’s appointments, meetings, etc.
• Organizes a filing system for all documents kept in the E Manager’s office.
• Prepares a folder for the E Manager containing all papers specific for a scheduled meeting.
• Handling of outgoing & incoming fax messages and keeping record of them.

4. Preparation of Various reports
• On a daily basis, generates E Work Distribution Report and presents it to the E Supervisor
• On a monthly basis, compiles a comprehensive month end Eng report that is sent to the General Manager by the E Manager.
• On a monthly basis, updates the Engg Personnel Vacation Schedule.
• Covers for the Engineering Coordinator in his absence, and assists as and when needed.