Events and Activities Assistant (Part-time)

Under general direction, responsible for assisting and coordinating events and activities including, but not limited to, preparing meeting/events materials and executing facility selection, transportation, and vendor liaison.

Perform other functions of technical marketing expertise for promotion and marketing campaigns.

Essential duties and responsibilities:

Responsible for assisting, coordinating, planning, scheduling, and organizing refreshments, furniture, space requirements, and volunteers for special events and activities organized and sponsored by the school or PTA.

PTA Events: Including but not limited to;

• PTA meetings & Coffee Mornings

• Family Day

• International Day

• Charity Bazaar

School Events: Including but not limited to;

• Back to School Nights

• Concerts

• Dances

• Plays

• Athletic Award Ceremonies

• New Teacher Orientation

• Farewells

• Year-end Party

• Sports days

• Graduation Ceremonies

• Science Fairs

• New student Orientation

• MRISA

• Art Shows

• Professional Development Days, etc.

School photo sessions: coordinate with ES, MS, and HS assistants to schedule and assist the school photographer when taking photos. Arrange school photo orders, from ordering to delivery.

Other: Maintain effective relationships with faculty and colleagues. Performs other duties as assigned.

Knowledge, Education and Experience:

• Technical Knowledge: BA degree;

• Year of experience: Working in PR or Event/Media Organization is preferable

Skills:

• Excellent written and oral communication skills and customer service skills.

• Creativity, initiative, strong problem-solving skills

• Good interpersonal skill for working with Board of school, colleagues, parents, students, and vendors

• Intermediate level experience in computer applications, including word processing and spreadsheets. Experience in Apple environments is a plus.

Abilities:

• Ability to work independently.

• Ability to initiate, plan and manage events and meetings.

• Ability to focus on detail, prioritize and meet deadlines.

• Serve as a positive liaison between SSIS and both internal and external communities.