Executive Assistant

POSITION OVERVIEW:

The executive assistant (EA) to the COO will support the COO comprehensively in the field of organizing the mangrove planting tours and mangrove reforestation. The ideal candidate with good communication skills should be a problem solver, and a logic thinker. In addition to working with our customers thoroughly, this position will work with local community, governmental officials, and with international partners.

RESPONSIBILITIES

The EA is supposed to take all the following responsibilities:

• Coordinate the administrative processes internally and externally to expedite the workflows. The internal part is the MangLub VN team, Korean partners while the external side is the governmental officials, local partners, and outsourced services, etc…;

• Manage the mangrove planting experience (MPE) tours including tour design, paperwork, logistics coordination, tour implementation and post - activities.

• Maintain the company Facebook fanpage by writing posts as requested;

• Support in monitoring mangrove projects like data collection & photographing;

• Assist in educational campaigns as requested;

• Plan company’s events, retreats, and business travels;

• Work out in budgeting process to finalize the office’s yearly budgets;

• Take business trips to do monitoring trips (but not often) or other tasks;

• Prepare reports and presentations as requested.

• A minimum 3 – year experience in administrative role reporting to executive level.

• Proficiency in Microsoft office, including Word, Excel, Powperpoint

• Strong written and communication skills

• Ability to multitask in a fast – paced environment

• Flexible team player

• A suitable attitude to work with local community like planting workers, shrimp farmers, and local residences.

• An open mind to adapt to changes and a willingness to adapt and overcome challenges.

• A strong time - management skill;

• Independent working ability;

PREFERRED SKILLS & ATTITUDE

• Proficiency in English;

• Experience in draft and overseeing budgets;

• Experience in coordinating eco - tours;

• Experience in problem solving;

• Proven skills of keeping confidential information;

• A basic understanding of mangrove projects

• Enjoyment in working outdoors, and planting trees;

• Good health which is required for business trips;

• Patience and politeness;

• Familiarity in Canva is an advantage;

• Showing an attitude of understanding the importance of developing a career path

*BENEFITS

• Obligatory SHUI;

• 13th month salary;

• Other C & B packages like telephone, birthdays, mid – autumn, Christmas, etc…;

• Bonus;

• Yearly company travel;

• Yearly health check;

• 15 annual leave (AL) days. One AL day will be added after each year.

• Monthly housing allowance;

• Professional development and educational opportunites