Executive Assistant To CEO

I. JOB PURPOSE:

The Excutive Assistant to CEO plays a key role in supporting the CEO in overall company

operations, strategic initiatives, and performance management across departments. This position

requires strong analytical skills in finance and a solid understanding of import–export

operations. The Assistant will act as the CEO’s liaison internally and externally to ensure

alignment, efficiency, and effective execution of corporate objectives.

II. KEY RESPONSIBILITIES:

Company Operations & Strategic Management

• Participate in developing internal systems, software, and KPIs for key departments (HR,

Accounting, Sales, Import–Export).

• Analyze and consolidate departmental reports and present key insights to the Board of

Directors (BOD).

• Participate in problem-solving processes to mitigate risks and enhance operational efficiency.

• Communicate and coordinate directly and on behalf of the CEO with internal teams and

external partners.

• Support the BOD in managing new or special projects, investments, or strategic business

opportunities.

• Perform other assignments as directed by the CEO.

Import–Export Management

• Collaborate with the CEO and Import–Export Management Team to oversee all import–export

operations.

• Identify and develop relationships with new domestic and international suppliers for special

projects.

• Review and analyze import–export expenses and cost structures to ensure accuracy and

efficiency.

Sales Coordination

• Support the CEO in managing company-wide sales performance, reviewing revenue targets

and sales strategies.

• Analyze major customer profiles, including financial capability and potential for long-term

partnership.

• Provide insights and recommendations to enhance business expansion effectively and safely.

Finance & Banking

• Work with the finance and banking teams to review and monitor company cash flow and

financial performance weekly and monthly.

• Evaluate and negotiate with banks to ensure competitive financial terms, interest rates, and

foreign exchange rates.

• Support the CEO in financial planning, forecasting, and capital allocation decisions.

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Human Resources

• Participate in recruitment for key positions: CV screening, interviewing, and recommending

shortlisted candidates to the CEO.

• Support discussions and negotiations regarding job offers, salary packages, and assignments.

• Coordinate with HR on payroll and insurance management.

• Act as a bridge for effective internal communication and engagement across departments.

Administrative & Executive Support

• Manage the CEO’s calendar, schedule meetings, and ensure effective time management.

• Prepare meeting materials, attend meetings, take minutes, and follow up on assigned action

items.

• Arrange detailed travel plans, itineraries, and logistics for both the CEO and visiting

international partners.

• Handle hospitality for important guests and business partners, including gifts and

correspondence on special occasions.

• Draft important contracts, documents, and official correspondence when assigned.

• Oversee company website and social media presence to maintain a professional corporate

image and support PR strategies.

• Education: Bachelor’s degree or higher in Finance, Accounting, Business Administration, International Trade, or related fields.

• Experience: At least 5 years of experience in finance, import–export, or executive-level management support.

• Age: 30–40 years old.

• Languages: Excellent command of both Vietnamese and English (written and spoken).

• Skills:

• Strong financial and analytical acumen.

• Knowledge of import–export operations and contracts.

• Excellent communication and presentation skills.

• Logical thinking, problem-solving ability, and flexibility.

• Ability to handle multiple priorities with discretion and professionalism.

• Attributes: Integrity, initiative, confidentiality, strong organizational skills, and a strong sense of responsibility.