Executive Assistant To CEO

I. JOB PURPOSE:

The Executive Assistant to CEO plays a key role in supporting the CEO in overall company operations, strategic initiatives, and performance management across departments. This position requires strong analytical skills in finance and a solid understanding of import–export operations. The Assistant will act as the CEO’s liaison internally and externally to ensure alignment, efficiency, and effective execution of corporate objectives.

II. KEY RESPONSIBILITIES:

Company Operations & Strategic Management

• Participate in developing internal systems, software, and KPIs for key departments (HR, Accounting, Sales, Import–Export).

• Analyze and consolidate departmental reports and present key insights to the Board of Directors (BOD).

• Participate in problem-solving processes to mitigate risks and enhance operational efficiency.

• Communicate and coordinate directly and on behalf of the CEO with internal teams and external partners.

• Support the BOD in managing new or special projects, investments, or strategic business opportunities.

• Perform other assignments as directed by the CEO.

Import–Export Management

• Collaborate with the CEO and Import–Export Management Team to oversee all import–export operations.

• Identify and develop relationships with new domestic and international suppliers for special projects.

• Review and analyze import–export expenses and cost structures to ensure accuracy and efficiency.

Sales Coordination

• Support the CEO in managing company-wide sales performance; reviewing revenue targets and sales strategies; and taking care of key customer accounts.

• Analyze major customer profiles, including financial capability and potential for long-term partnership.

• Provide insights and recommendations to enhance business expansion effectively and safely.

Finance & Banking

• Work with the finance and banking teams to review and monitor company cash flow and financial performance weekly and monthly.

• Evaluate and negotiate with banks to ensure competitive financial terms, interest rates, fees and foreign exchange rates.

• Support the CEO in financial planning, forecasting, and capital allocation decisions.

Human Resources

• Participate in recruitment for key positions: CV screening, interviewing, and recommending shortlisted candidates to the CEO.

• Support discussions and negotiations regarding job offers, salary packages, and assignments.

• Coordinate with HR on payroll and insurance management.

• Act as a bridge for effective internal communication and engagement across departments.

Administrative & Executive Support

• Manage the CEO’s calendar, schedule meetings, and ensure effective time management.

• Prepare meeting materials, attend meetings, take minutes, and follow up on assigned action items.

• Arrange detailed travel plans, itineraries, and logistics for both the CEO and visiting international partners.

• Handle hospitality for important guests and business partners, including gifts and correspondence on special occasions.

• Draft important contracts, documents, and official correspondence when assigned.

• Oversee company website and social media presence to maintain a professional corporate image and support PR strategies.

• Review and verify all documents before presenting them to the CEO for approval and signing.

1/ Education: Bachelor’s degree or higher in Finance, Accounting, Business Administration, International Trade, or related fields.

2/ Experience: At least 5 years of experience in finance, import–export, or executive-level management support.

3/ Age: 30–40 years old.

4/ Languages: Excellent command of both Vietnamese and English (written and spoken).

5/ Skills:

+ Strong financial and analytical acumen.

+ Knowledge of import–export operations and contracts.

+ Excellent communication and presentation skills.

+ Logical thinking, problem-solving ability, and flexibility.

+ Ability to handle multiple priorities with discretion and professionalism.

+ Extremely careful, with excellent attention to detail.

6/ Attributes: Integrity, initiative, confidentiality, strong organizational skills, a strong sense of responsibility, and a meticulous, detail-oriented approach to all tasks.