Executive Assistant to CEO (Femal Only)

About Hubbis

Hubbis is Asia’s leading knowledge and networking platform for the private wealth management industry. We connect senior executives across private banks, independent wealth managers, family offices, and solution providers through high-level forums, bespoke roundtables, and digital thought-leadership content.

We are now seeking a highly capable and proactive Executive Assistant to the CEO to support our Founder and Chief Executive Officer in managing strategic priorities, operations, and business communications across Asia.

Key Responsibilities

• Provide full executive and administrative support to the CEO, ensuring the smooth execution of day-to-day business activities.

• Manage and coordinate schedules, meetings, travel arrangements, and follow-ups efficiently and proactively.

• Calendar management and associated tasks such as documentation, meeting scheduling

• Arrangement of meetings for the CEO

• Co-ordinating logistics for business trips and travel arrangements

• Calling clients and helping with the maintenance of the database

• Deal with internal and external parties

• Responsible for the travel co-ordination of all staff

• Serve as the primary liaison between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality at all times.

• Prepare meeting materials, presentations, reports, and correspondence with accuracy and attention to detail.

• Track and drive completion of key action items and deliverables for the CEO.

• Coordinate with senior leadership and functional teams to ensure alignment on priorities and timely communication.

• Support event preparation, client interactions, and strategic projects as required.

• Maintain a strong understanding of business operations and anticipate the CEO’s needs in advance.

Qualifications & Requirements

• Experience: Minimum 5 years of progressive experience supporting C-Level Executives (CEO, COO, etc.) in a demanding environment.

• Femal only

• Aptitude: Exceptionally intelligent, highly agile, and proactive, with an anticipatory working style. Must be able to take full ownership of tasks and drive them to completion independently.

• Interpersonal Strength: Outwardly personable, polished, and refined, yet internally strong and resilient—able to push for results and hold others accountable when required.

• Technical Proficiency: Advanced in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with digital collaboration tools (Teams, Zoom, Slack, etc.).

• Communication: Excellent command of English, both written and spoken; confident in drafting professional correspondence and presentations.

• International Exposure: Experience studying abroad or working in a highly international or multicultural corporate environment preferred.

• Personality Fit: Organized, discreet, detail-oriented, and calm under pressure. Able to multitask and prioritize in a fast-paced setting.

What We Offer

• Opportunity to work directly with the CEO and leadership team of a dynamic, Asia-wide business.

• Exposure to regional and global decision-makers in the private wealth management industry.

• A fast-paced, intellectually stimulating, and multicultural work environment.

• Competitive compensation and benefits package, commensurate with experience.