Executive Assistant to Chairman

I) FBO:

We are seeking an exceptionally capable, globally minded Executive Assistant to serve as the strategic right hand to the Chairman of a leading international investment group with diversified interests across wellness, beauty, esports, and hospitality throughout Asia.

The successful candidate will provide high-level executive, operational, and administrative support, ensuring precision, discretion, and excellence in every aspect of the Chairman’s professional and personal affairs. This role requires an individual who thrives in a fast-paced, multicultural environment, possesses exceptional communication skills, and demonstrates unwavering professionalism when engaging with global stakeholders, investors, and institutional partners.

II) Key Responsibilities:

A. Executive Support to the Chairman (90%)

1. Strategic Scheduling & Coordination (25%)

• Manage the Chairman’s global calendar and commitments across multiple time zones.

• Prioritize engagements with investors, partners, board members, and portfolio leaders.

• Anticipate conflicts and proactively provide solutions to optimize efficiency; prepare daily/weekly briefs.

2. International Communication & Correspondence (20%)

• Draft, review, and manage executive-level correspondence in English (mandatory); Vietnamese/Japanese highly preferred.

• Liaise with global stakeholders (institutional partners, investors, government offices) on behalf of the Chairman.

• Maintain impeccable confidentiality and professional tone in all communications.

3. Global Travel & Event Management (20%)

• Plan and manage complex international itineraries: visas, flights, accommodations, ground transport.

• Coordinate investor meetings, board dinners, portfolio visits, and VIP events to executive standards.

• Ensure seamless end-to-end logistics and post-trip reconciliations.

4. Procurement & Overseas Logistics (15%)

• Handle international purchasing, gifting, shipping, and vendor coordination (corporate and personal).

• Track orders, payments, and delivery timelines; ensure compliance with customs and legal requirements.

• Maintain accurate logs and reconciliations for all transactions.

5. Confidential & Legal Documentation (10%)

• Manage sensitive legal, financial, and investment-related documents and records.

• Coordinate with legal advisors, embassies/consulates, and government institutions as needed.

• Maintain structured and secure digital/physical filing systems.

B. Office Administration (10%)

• Collaborate with HR, Finance, Legal, and Investment teams to execute the Chairman’s directives.

• Manage reimbursements, vendor payments, and cross-departmental workflows.

• Uphold the organization, presentation, and hospitality standards of the Chairman’s Office.

• Support internal communications, investor briefings, and occasional company events.

KPIs:

• 100% accuracy and timeliness in calendar, travel, and documentation management.

• Proactive problem-solving; proposes at least one efficiency improvement per quarter.

• Zero confidentiality breaches; flawless data protection and discretion.

• Clear, culturally intelligent communication with global partners and internal teams.

• Chairman and stakeholder satisfaction score ≥ 90% (quarterly check-ins).

III. REQUIREMENT

Language

• Business-level English (mandatory).

• Fluency in Vietnamese and Japanese is highly preferred.

Professional Competencies

• Exceptional organization, prioritization, and multitasking under time pressure.

• Strong understanding of international business etiquette and investment-grade communication.

• High emotional intelligence, composure, and discretion.

• Proficient with Google Workspace, Microsoft Office, and AI productivity tools.

• Familiarity with project management software such as Notion, Asana, Slack, or equivalent.

Qualifications

• Bachelor’s degree or higher (Business, Finance, International Relations, or related).

• Minimum 5 years supporting C-suite executives or investors in multinational/cross-border environments.

• Experience in an investment, finance, or corporate holding environment is highly valued.

• Final candidates will complete a behavioral and cognitive alignment assessment to ensure compatibility with the Chairman’s leadership style and the group’s high-performance culture.

IV. BENEFITS

• Competitive compensation package commensurate with experience and performance.

• Full statutory insurance (social, health, unemployment) based on full salary.

• Direct mentorship from the Chairman and exposure to regional leadership.

• International training and development opportunities.

• Modern, multicultural workplace environment.

• Opportunities for international travel and executive exposure.