Executive Assistant To Chief Executive Officer

I. General Information

Position: Executive Assistant to Chief Executive Officer

Department: Executive Secretariat

Workplace: Vietcombank Tower, 05 Công Trường Mê Linh, Saigon Ward, Ho Chi Minh City

II. Job Objective

The Executive Assistant to the CEO serves as a strategic partner responsible for supporting the CEO in overseeing and executing key corporate initiatives. This role ensures the CEO is equipped with accurate, timely information for effective decision-making. The position also functions as a central communication channel between the CEO and internal stakeholders, driving project progress, enhancing cross-functional alignment, and contributing to the company’s overall operational excellence.

III. Key Responsibilities

1. Project Management & Execution

• Support the CEO in coordinating and supervising strategic projects across Marketing, Technology, and Business Development.

• Develop project plans, monitor timelines and deliverables, assess potential risks, and ensure successful execution in alignment with business objectives.

• Compile and analyze relevant data to prepare executive-level reports and insights for decision-making.

2. Cross-functional Coordination

• Serve as the primary liaison between the CEO and internal departments, ensuring seamless communication and alignment.

• Organize project meetings, define action items, monitor commitments, and follow up on progress to ensure accountability.

• Ensure directives and strategic priorities from the CEO are accurately communicated and effectively implemented.

3. Executive Administrative Support

• Manage the CEO’s calendar, business meetings, and travel arrangements, ensuring optimal time management and preparedness.

• Prepare meeting materials, take minutes, and follow up on post-meeting action items.

• Conduct research on industry trends, competitor activities, and relevant market insights as required.

4. External Relations & Corporate Communication

• Accompany the CEO in meetings with corporate clients and strategic partners when necessary.

• Prepare presentations, proposals, and executive communication materials for both internal and external stakeholders.

• Provide English translation and interpretation for documents, meetings, and correspondence as needed.

5. Administrative & Reporting Responsibilities

• Draft executive correspondence, internal memos, and operational documents on behalf of the CEO.

• Manage, store, and safeguard confidential information and records.

• Perform other duties assigned directly by the CEO.

IV. Qualifications

1. Education

Bachelor’s degree or higher, preferably in Business Administration, Marketing/Communications, or related fields.

2. Language Proficiency

Excellent command of English in both written and verbal communication, especially in professional and executive settings.

3. Skills & Competencies

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).

• Analytical mindset with the ability to handle multiple priorities in a fast-paced environment.

• Strong sense of responsibility, confidentiality, and professional integrity.

• Highly organized, detail-oriented, and proactive in problem-solving.

4. Experience

• Minimum 7 years of experience in Operations, Project Management, Executive Assistant roles, or similar positions.

• Demonstrated experience in coordinating cross-functional projects, preferably within Marketing, Technology, or B2B sectors.

• Prior experience supporting senior executives in dynamic, high-growth organizations is strongly preferred.

V. Benefits

• Additional company benefits: lunch allowance, parking support, annual team-building activities, and other internal programs.

• Professional, dynamic work environment in the media and communications industry.

• Opportunities for ongoing training and a well-defined career development pathway.