Executive Assistant to Director of Finance and Operation

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Competitive remuneration
Premium healthcare for employee
Training opportunities

Mô Tả Công Việc


Please apply online through the school website : https://www.unishanoi.org/employment/job-opportunities/professional-staff-openings

Position: Executive Assistant to Director of Finance and Operation

Reports to: Director of Finance and Operation

Working Hours: 40 hours/week from 8AM to 5PM Monday through Friday with

some weekend work required

Duties and Responsibilities:

● Coordinate executive communications, including screen and process incoming/outgoing correspondence and emails and interfacing with faculty and staff
● Maintain diary for DFO
● Prepare internal and external documents as required for DFO
● Coordinate internal resources and community members/vendors for the flawless execution of projects. Ensure that all projects are delivered on-time, within scope and within budget
● Use and continually develop leadership skills
● Develop spreadsheets, diagrams and process maps to document needs
● Serve as recorder for meetings and draft Minutes as needed
● Serve as first point of contact for people interested in getting in touch with the DFO
● Liaise with division heads and managers of other departments
● Uphold a strict level of confidentiality
● Maintain office during DFO absence
● All other responsibilities and tasks as assigned by the Supervisor
Xem toàn bộ Mô Tả Công Việc

Yêu Cầu Công Việc

Technical capacity:

i. Education / qualification

University degree in Project Management, Business Administration, Communication or related fields

ii. Experience
Minimum of 5+ years of experience as an Executive Assistant reporting directly to senior management, preferably in large multi-cultural organisation

iii. Technical knowledge
• Advanced Microsoft Office and Google Suite skills, with an ability to become familiar with firm-specific programs and software
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Ability to work under pressure and deadlines coordinating multiple tasks on a simultaneous basis
• Ability to produce high quality first drafts, presentations, translations
• Skill in being able to anticipate work tasks; Proficiency in collaboration and delegation of duties
• Accurate proofing skills
• Able to effectively translate orally and in writing between English and Vietnamese
• Vietnamese language required - multiple language proficiency useful
• Exemplary written/spoken English language skills
• High degree of confidentiality
• Exceptional interpersonal skills, mature judgment, a high degree of professionalism at the level of an executive secretary
• Customer service orientation
• Friendly and professional demeanour


Please apply online through the school website : https://www.unishanoi.org/employment/job-opportunities/professional-staff-openings

Địa Điểm Làm Việc

G9 Ciputra Tay Ho Hanoi, Vietnam

UNIS Hanoi is...

- One of only two United Nations schools in the world. The Principles of the United Nations are central to our identity, Mission, Value and Vision
- Fully accredited by CIS (Council for International Schools), WASC (Western Association of Schools and Colleges) and the only school in Hanoi accredited by the IBO (International Baccalaureate Organisation) to offer the full IB programme (Discovery to Grade 12)
- A not-for-profit school. Tuition fees are invested directly in providing the highest quality education and inquiry based learning environment for all our students
- The original IB World School in Asia, and the first international school in Hanoi, founded in 1988 in partnership between the United Nations Development Programme, UNICEF and the Vietnamese Ministry of Training and Education (MoET) (see our Brief History for more)
- A truly diverse international community with 66 nationalities and nearly 40 mother tongues represented
- Non-selective for entry to our Diploma Programme, encouraging all students to excel and with a School diploma average well above the world average.

Our mission is to encourage students to be independent, lifelong learners who strive for excellence and become responsible stewards of our global society and natural environment, achieved within a supportive community that values diversity and through a programme reflecting the ideals and principles of the United Nations.

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G9 Ciputra, Phu Thuong, Tay Ho, Hanoi
100-499 nhân viên


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